HR needs to review hours by person, project, and task; Everhour keeps Basecamp work tied to approvable time records.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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HR does not need another loose activity note. You need a time record that ties each person's hours to the Basecamp work item that created them. A useful record answers four questions fast: who did the work, which project and to-do produced it, when the time happened, and whether the hours need payroll, cost, or client-billing review.
For HR, the cleanest Basecamp record usually starts at the to-do. The to-do already carries the project context, assignment, notes, subtasks, due date or date range, and completion status that reviewers use to understand the work. If the hour comes from a message, schedule item, or card table discussion, tie it back to the to-do that represents the actual action.
A useful entry carries person, date, duration, Basecamp project, to-do, and a concise note. The note should explain the HR action in concrete language, such as payroll correction, onboarding checklist review, benefits follow-up, or policy update. That level of detail gives a manager enough context to approve the time without rebuilding the employee's day from memory.
Use structured billing setup for billable status. For client-facing work, define the project as billable by hourly project rate, hourly member rate, or fixed fee. For internal items inside a billable project, mark the specific task non-billable or apply the rate exception that matches the team's billing policy. Notes can describe the decision; they should never be the only billing signal.
HR review breaks down when employees log broad blocks like administrative work or project support. Each block forces a reviewer to ask which to-do caused the time and whether the entry belongs to payroll review, client billing, staffing analysis, or an internal cost report. Smaller entries tied to real to-dos give HR a cleaner weekly review and make rejected entries easier to correct.
Timers work best for focused work done now, especially short tasks that employees forget later. Manual entries fit approved retroactive fixes, meeting blocks, and work captured after a Basecamp discussion turns into an assigned action. A consistent policy matters more than the input method: require the same fields, notes, and review path for timer entries and manual time.
A one-off log is enough for a single correction, a short internal project, or a quick export that one manager reviews. HR needs a managed workflow once several employees track against the same Basecamp projects, because late edits, missing notes, and mixed billable status turn a weekly review into a reconciliation job.
Everhour turns that workflow into a durable record by adding timers and manual entries inside Basecamp through the browser extension, then feeding timesheets, approvals, locked periods, reports, and billing review. Tracked time stays attached to Basecamp projects, lists, and to-dos, while HR and finance review the same hours before payroll, invoices, or cost reports use them.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Attach hours to the to-do that represents the work being reviewed. The entry should stay tied to the Basecamp project, list, task title, date, duration, person, and note. If work starts in a message, schedule item, or card table discussion, create or choose the related to-do before logging time so reports keep a stable task record.
Require person, date, duration, Basecamp project, to-do, and a specific note. The note should name the HR action rather than repeat the task title. A reviewer should be able to tell whether the entry supports payroll review, staffing analysis, client billing, or internal cost review without asking for a second explanation.
Use timers for work in progress, especially short items that lose accuracy when employees reconstruct them later. Use manual entries for approved retroactive corrections, meetings, and work captured after a discussion becomes an assigned action. Apply the same note and approval requirements to both entry types so HR reviews one consistent record.
Set billable treatment before reporting starts. Client-facing work should follow the project's billing method, such as project rate, member rate, or fixed fee. Internal work inside that project needs a structured non-billable task or rate exception. Notes can explain the reason. The report should use structured billing fields to calculate billable totals.
Use the related to-do as the tracked item when the work needs HR review. Treat message threads as discussion context, schedule items as timing context, and card table items as status context. For a cleaner report, attach the time record to the to-do that carries the reportable task context.
Everhour separates internal cost rates from client-facing billable rates, so HR-reviewed hours can support both labor-cost review and client billing. Admins can set per-person defaults, override rates per project, date rate changes, and price billable Basecamp work by project, member, or custom task rate.
Everhour Timesheets collect weekly project hours or working hours by person, then managers can approve, reject, or partially approve submitted time. Submitted time locks unless withdrawn or rejected, and approved time stays locked for regular members, giving HR a cleaner record before payroll or billing review.
Everhour connects Basecamp work to cost and billable rates, dated rate history, and project or member pricing, so HR-reviewed hours carry the rate context finance needs.
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