Everhour adds estimates, logged time, budgets, and cost tracking to Basecamp to-dos through embedded browser-extension controls.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when a Basecamp project already has to-do lists, assignees, due dates, and working notes, but the team needs a way to judge whether the plan held. The practical job is to put an hour estimate beside the work, record actual time against the same to-do, and review the difference before the next phase or client update.
A useful plan answers four questions: which to-do owns the work, who is responsible, how many hours the team expects it to take, and which budget or billing bucket receives the time. Basecamp stays the place for project structure, to-do lists, due dates, messages, files, and completion status. Everhour carries the estimate, tracked hours, rates, budgets, alerts, and reporting view.
Start with to-dos that represent real work, not broad placeholders. A to-do titled `Homepage revision` can carry an estimate because someone can log time against it and finish it. A list titled `Launch` needs smaller to-dos underneath before the estimate means anything. Basecamp to-dos can include title, notes, assignee, subtasks, due date or date range, recurring schedule, and completion status.
Keep dates and effort separate. A due date says when the work should be done; an estimate says how much work the team expects. A 3-hour task can span 5 calendar days if the assignee has other commitments. A 20-hour task due tomorrow signals a capacity problem, not a different estimate. Basecamp's Schedule gives the date context, while Everhour records the hour plan and actual time.
Estimate variance has to be read before it is judged. Actual time above the estimate can mean the task was under-scoped, the notes missed hidden work, or the team logged research and rework to the same to-do. Actual time below the estimate can mean the team worked efficiently, skipped part of the scope, or forgot to record time. The next action depends on the cause.
Review variance at the to-do and list level. One overrun on a technical task can be normal; the same pattern across a whole Basecamp to-do list changes the next project plan. Use the variance to improve future estimates: split work earlier, add discovery time, move repeated review work into its own to-do, or adjust the budget before the next phase starts.
A one-off planning pass is enough when you need a quick estimate for one Basecamp project, a short internal check, or a lightweight client conversation. The result should still name the to-do, owner, estimate, actual time, and variance. That gives the team a clean snapshot without turning a small planning exercise into a permanent operating process.
A managed workflow becomes the better fit when estimates affect budgets, profitability, reimbursements, or billing. Everhour can track project expenses with receipt attachments, unit-based categories, budget inclusion controls, invoice integration, and expense reports. For Basecamp projects, that turns a one-project guess into a record of estimated hours, actual time, budget use, and project costs that can inform future work.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Attach the estimate to the to-do that owns the work, then connect tracked time to the project budget or billing method in Everhour. The estimate gives the team a planned effort number. The budget view shows whether logged time and related costs are still within the project limit or need review.
Individual to-dos usually produce cleaner comparisons because actual time can be logged against the same work item. A list-level estimate works for early planning, but it hides which part of the work caused the variance. Use list totals for summaries and to-do estimates for diagnosis.
Actual hours show where the original plan missed effort, added hidden work, or depended on unclear scope. A repeated overrun on review, setup, or coordination tasks means the planning template is incomplete. A single overrun tied to unusual client feedback belongs in the project notes, not the standard estimate.
Mixing unlike work into one to-do creates misleading forecasts. Design, engineering, review, and client changes have different effort patterns and rates. Separate them before estimating when the budget needs to explain where time went, especially on fixed-fee or time-and-materials projects.
Adjust estimates when the scope changes, a to-do is split, or actual time proves the original assumption wrong before most of the work is complete. Leave old estimates visible in reporting when the team needs to compare the original plan against the final result. Do not rewrite history just to make variance disappear.
Everhour Expenses tracks project costs alongside Basecamp work by letting team members attach receipt images or PDFs, use unit-based expense categories, and include or separate expenses from fee budgets. Expense reports can then group costs by project, client, member, category, date range, or billable status.
Everhour embeds tracking controls into Basecamp through the browser extension and syncs Basecamp projects, lists, to-dos, task IDs, and task status into reports. Teams can compare task estimates with tracked time and see remaining or over-estimate hours without rebuilding the project structure elsewhere.
Track Basecamp to-do estimates, actual hours, and project costs in Everhour so future budgets rely on recorded work, not memory.
14-day free trial · No credit card · Cancel anytime
