Freelance Basecamp work needs task-level time records. Everhour keeps those hours tied to to-dos for review.
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Log freelance hours against the Basecamp work that produced them. The practical goal is a clean time record for each to-do: project, list, to-do, date, duration, and a note when the work needs context. A record attached to the right to-do is easier to review than a loose weekly total.
Freelancers usually need two views of the same work. The client wants progress by deliverable, and the worker needs a defensible account of time spent. Basecamp structures the work through projects, to-do lists, to-dos, messages, schedules, docs, and files. For tracked hours, keep the entry anchored to the to-do whenever the work belongs to a task.
A live timer fits focused work on one Basecamp to-do, such as drafting a page, fixing a bug, or preparing a client report. The timer records the work while it happens, which reduces end-of-day reconstruction. A useful entry still needs a clear note when the time covers research, revisions, or client-requested changes.
Manual entry fits work logged after the fact, interrupted work, or offline work that later needs to sit under the correct to-do. Enter the actual date and duration, then add a note specific enough for review. Avoid one catch-all entry for the whole day. That hides which deliverable consumed the hours and makes billing questions harder to answer.
A freelance time record should show the task worked, while the billing setup should control whether that time becomes invoiceable. In Everhour, billing status is set at the project level, with options such as hourly project rate, hourly member rate, fixed fee, or non-billable. Within a billable project, specific tasks can be marked non-billable.
That distinction matters for freelancers who mix client delivery, project management, revisions, and internal admin in the same Basecamp project. Marking the project and tasks correctly keeps billable totals consistent without asking every entry to carry a pricing decision. A note explains the work; the project and task setup determine how the hours count.
A one-off time entry is enough when you need a simple record for a single task, a short engagement, or a quick client summary. It works when the reviewer only needs date, duration, task context, and a brief explanation. The record should still be attached to the Basecamp to-do so the client discussion and the time record point to the same work.
A managed workflow matters once freelance hours affect budgets, approvals, capacity, billing, or payroll review. Everhour adds approvals, locked periods, reporting, and billing-oriented handoffs on top of tracked Basecamp work. Resource Planning also gives visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual comparisons for realistic workload planning.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Log the time on the to-do that produced the work, then include the date, duration, and a short note when the entry needs review context. Use the timer for active focused work and manual entry for time recorded later. Keep one entry tied to one meaningful work item whenever possible.
Freelance admin time belongs where the client or internal reviewer expects to see it. Put client-specific admin under the client project if it supports that engagement. Put general business admin outside the client billable project when it should remain separate from delivery work and invoice totals.
A review-ready entry includes the Basecamp project, to-do, list or section, date, duration, and a note that names the completed work or blocker. The note should explain the time without repeating the to-do title. Entries with vague notes such as "work" or "updates" slow down approval and billing review.
Message or schedule work should still be tied back to the relevant Basecamp to-do when the time belongs to a deliverable. Everhour's documented Basecamp report fields center on project, to-do, list, task ID, and task status. That structure keeps hours connected to trackable work rather than scattered across discussion surfaces.
The common mistake is mixing billable delivery, non-billable admin, and revision work under broad entries with no task-level context. That forces the reviewer to interpret the invoice after the work is done. Set project billing rules first, mark non-billable tasks where needed, and keep each entry attached to the right to-do.
Everhour Resource Planning shows workload on visual timelines with member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual time. Use those views to review scheduled workload before taking on additional work.
Everhour embeds tracking controls in Basecamp through the browser extension, so users can start timers or add manual entries inside supported Basecamp workflows. Tracked time can then feed reports with Basecamp project, to-do, list, task ID, and task status fields for billing review.
Track approved Basecamp time, compare planned and actual workload, and review capacity before billing or payroll handoff. Everhour keeps freelance hours connected to realistic planning.
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