Everhour adds timers, budgets, approvals, and billing reports to Basecamp work so agencies can keep client hours review-ready.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agencies use Basecamp to organize client work into projects, to-do lists, to-dos, due dates, assignees, messages, schedules, and files. Time tracking for that work should produce a clean record of who worked, which to-do they handled, the date, the duration, and the note that explains the work well enough for review.
A useful agency record also keeps time tied to the Basecamp item that caused the work. A designer updating a landing page, a strategist writing ad copy, and a developer fixing a client issue should not leave three loose totals in a weekly summary. Each entry needs the Basecamp project and to-do context so account leads can review hours by client job instead of reconstructing the week from memory.
The cleanest workflow starts from the Basecamp to-do. Everhour embeds tracking controls in Basecamp through its browser extension, so a team member can start a timer or add time while staying near the assigned work. Everhour's Basecamp reports can carry the project, to-do, list, task ID, and task status into reporting.
A good entry includes the to-do, project, date, duration, and a short note when the title alone does not explain the work. Billable setup belongs in Everhour's project and task rules: admins can configure Basecamp projects as billable by hourly rate, fixed fee, or non-billable status, then mark specific tasks non-billable or use custom rates when the client agreement requires it.
Agency time records need to survive account review, budget checks, and invoice questions. A vague entry such as "2 hours, updates" forces someone to ask follow-up questions before billing. A stronger entry says the work happened on the homepage wireframe to-do, identifies the client project, and includes a note such as "Revised pricing section based on stakeholder comments."
Timers fit focused production work because they capture time as the task happens. Manual entries fit meetings, quick client calls, and work recorded after the fact. Agencies should set a clear rule for same-day manual entries, because late reconstruction weakens budget visibility and makes approvals harder. The goal is a time record that an account manager can approve without translating it.
A one-off log works for a freelancer tracking a single client request or an agency testing whether Basecamp to-do timing improves estimates. It is enough when the output is a short list of hours by person, date, and work item, and no one needs budget alerts, approvals, locked periods, or billing handoff.
A managed workflow fits agencies that bill clients, monitor retainers, or compare labor cost against revenue. Everhour can route Basecamp to-do time into approvals, locked periods, detailed reports, budget alerts, and invoice-oriented reporting. That gives finance, account leads, and project managers the same durable record before payroll review, client billing, or profitability reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track time against the Basecamp to-do that represents the client work, then keep the project, list, date, duration, person, and note attached to the entry. Agencies should avoid free-floating daily totals because account leads need to review hours by client job, not just by staff member.
Track work that affects client delivery, budget, billing, or staffing decisions. Production tasks, revisions, QA, research, and client-requested changes usually deserve tracked to-dos. Casual discussion, status clarification, and internal coordination only need tracking when the agency bills that time or uses it for capacity planning.
Use timers for focused production work that starts and stops around a specific to-do. Use manual entries for meetings, short calls, and work recorded after completion. Manual entries should include the same Basecamp context as timer entries, because reviewers still need the project, to-do, date, duration, person, and note.
Set billing rules at the project level, then use task-level exceptions when a specific Basecamp to-do should not count toward billable totals. This prevents a non-billable planning task from appearing in the same totals as client-approved production work. A clear setup also helps account managers explain invoice lines without editing raw time records.
Loose notes, missing to-do context, late reconstructed hours, and mixed billable status create the most friction. A client-facing invoice becomes harder to defend when the time record only names a person and a duration. The stronger record names the Basecamp to-do and shows why the work belonged to the client project.
Everhour Expenses lets agencies record project costs with receipt images or PDFs, unit-based categories, and billable status. Expense reports can be filtered by project, client, member, category, date range, and billable status, so account and finance teams can review reimbursement, budget impact, and profitability.
Everhour Timesheets collect project hours and working hours by person for manager review before billing, payroll, or reporting. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members so late edits do not change reviewed records.
Track Basecamp to-do time, attach agency expenses, review approvals, and keep client billing tied to the work that produced it with Everhour.
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