Basecamp organizes project work, and Everhour connects embedded time tracking with capacity views, workload reports, and planned hours.
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Basecamp team scheduling is for deciding who should take the next to-do, project task, or client request. The practical view starts with the person, their weekly availability, and the work already assigned across Basecamp projects. A manager needs to see whether a new assignment fits inside capacity or pushes the person into overload.
Dates alone do not answer that question. A due date shows timing, while planned effort shows load. Basecamp to-dos can carry titles, notes, assignees, subtasks, due dates, date ranges, recurring schedules, and completion status. Everhour's planner adds the effort layer by assigning hours to projects, tasks, clients, or time off over a defined period.
Basecamp to-do due dates and date ranges organize timing, but capacity planning requires hours against people and projects. Treat a project deadline as a calendar commitment, then translate the work behind it into planned hours. A task due Friday can still overload Tuesday through Thursday if one person carries too much assigned effort before the handoff.
Everhour calculates daily planned time by spreading a task's total estimated hours across the assigned days. The weekly summary then aggregates planned time by person and highlights anyone scheduled beyond weekly capacity. That distinction keeps the schedule from looking calm just because the dates are organized.
A workable team schedule starts with each person's weekly capacity, including full-time, part-time, or custom limits. Time off belongs in the same view because vacations, sick days, and holidays reduce available hours. A 40-hour week with 8 hours of time off leaves 32 hours for planned work, before meetings or other non-project work enter the plan.
Project view and member view answer different questions. Member view shows who has room, who is overloaded, and who needs work moved. Project view shows whether a client or internal project has enough assigned effort to move forward. Teams should check both before shifting work, because moving a task can fix one person's schedule while starving a project of needed attention.
A one-time schedule is enough when you need a quick picture of this week's assignments. It works for a small team, a short project, or a single planning meeting where the goal is to spot obvious overload and move work before it causes delays.
A managed workflow becomes necessary when Basecamp projects run in parallel and the plan must stay connected to tracked hours. Everhour embeds tracking controls inside Basecamp through the browser extension, syncs Basecamp projects, lists, and to-dos into reports, and compares planned capacity with actual tracked time so future assignments reflect completed work.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Read it person by person first. Compare each person's weekly capacity with planned assignments across Basecamp projects, then check time off and known commitments. Project timing matters, but overload appears when assigned effort exceeds available hours. A clean team schedule shows who is over capacity, who has room, and which project needs reassignment.
Hidden overload starts when due dates stand in for effort. Several to-dos can share a comfortable deadline while still requiring more hours than one person has available that week. Assign estimated hours over the working days, then review the weekly summary by person before the schedule becomes the team's operating plan.
Time off should appear in workload planning because it changes available capacity. A person with 40 weekly hours and one full day away has less room for planned project work that week. Treat scheduled absences as capacity changes before assigning new work, especially when several Basecamp projects compete for the same person.
Planned hours set the forward-looking schedule. Tracked hours show what happened once people started the work. A team can compare planned capacity with actual tracked time to correct future estimates, move repeated work to the right person, and see which Basecamp projects consume more effort than expected.
Define utilization before using the ratio. For scheduling, billable-to-available utilization is different from busy time or total assigned time. A person can look fully booked with internal, non-billable, or support work and still have low billable utilization. Use the definition that matches the planning decision, then keep it consistent across the team.
Everhour adds tracking controls inside Basecamp through its browser extension and syncs Basecamp project, list, to-do, task ID, and task status data into Everhour reports. Team members track time on Basecamp to-dos, while reports keep the same project and task context for review.
Everhour Resource Planning shows team capacity and workload on a visual timeline with member and project views. Managers can set full-time, part-time, or custom weekly capacity, add assignments for projects, tasks, clients, or time off, and review where planned work exceeds each person's availability.
Track time from Basecamp through Everhour's browser extension, then review synced project, list, to-do, task ID, and task status data in reports, so workload decisions keep their Basecamp context.
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