Everhour brings approvals, rates, and billing reports to Basecamp projects so client charges stay traceable.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to prepare the record behind a client charge, not to summarize activity for its own sake. The Basecamp project, list, and to-do identify the work. The billing report adds the person, date, hours, billable status, rate basis, and client-facing note that explains the charge. A reviewer can then separate invoiceable work from internal coordination before the client sees a total.
For a service team, the cleanest report starts at the same work breakdown the team already uses. Keep Basecamp to-dos specific enough to name the deliverable, attach notes that clarify the billing context, and avoid using one broad to-do for unrelated work. A vague entry such as "client work" forces a billing reviewer to reconstruct the story later.
A defensible client report needs the operational fields and the money fields in the same view. Include Basecamp project, to-do list, to-do name, task ID, task status, member, date, hours, comments, billable time, non-billable time, billable amount, and cost if the reviewer has permission to see financial columns. Task status helps separate finished work from open items that need more review.
Use the grouping that matches the client's billing agreement. Project grouping works for one statement of work. To-do or list grouping fits delivery milestones. Person grouping supports member-rate billing. Date grouping supports daily review or retainers with usage caps. Keep non-billable time visible in the internal review, then exclude it from the amount owed unless the contract says otherwise.
Set billing status at the project level before the reporting period starts: hourly project rate, hourly member rate, fixed fee, or non-billable. For time-and-materials work, a task can carry a custom rate, and a billable project can still contain non-billable to-dos. That structure keeps research, rework, sales calls, and internal meetings visible without inflating the client charge.
Rate mistakes usually come from mixing pricing models inside one report without labeling them. A person billed at a member rate, a task billed at a custom rate, and a fixed-fee project answer different billing questions. Add a rate basis column or filter during review so the approver can see why two equal hour totals produced different billable amounts.
A one-off report is enough for a small client question, a month-end check, or a quick export for a spreadsheet. It fails as the billing source when several people edit late entries, rates differ by project, or the same uninvoiced hours can be copied twice. Client billing needs one reviewed version of the record.
Everhour turns that tally into a managed workflow by collecting Basecamp task time, sending submitted hours through approval, locking approved periods, and allowing admins to correct entries. After review, approved billable time can feed invoice preparation, while non-billable time remains available for reporting instead of disappearing from the project history.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Summer 2026
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Include the Basecamp project, list, to-do name, task ID, task status, member, date, hours, comment, billable time, non-billable time, and billable amount. Keep cost in the internal version because financial data belongs to authorized reviewers, not every client-facing export. That split protects margin data during client review.
Set the project billing model first, then mark specific to-dos non-billable when their hours should stay out of the client charge. Keep non-billable hours in the internal report so account managers can see service effort, write-offs, and scope pressure before the final invoice total is approved.
Rates convert approved hours into billable amount. Use a project rate for one shared price, member rates when each person's work has a different client price, and custom task rates for time-and-materials work that needs task-specific pricing. Review the rate basis before sending any total to the client.
Late manual edits create the largest risk: the reviewer approves one total while the underlying entries continue to change. Close the reporting period after review, require corrections before approval, and keep notes tied to the original to-do so the billing record still explains the work.
Yes. The billing reviewer needs to know which approved hours are ready for the next invoice and which hours already appeared on a prior invoice. Reusing the same hours creates duplicate billing, while hiding old invoiced work removes useful project history from future profitability or scope reviews.
Everhour Team Management lets managers receive submitted time, approve or reject entries, and lock approved periods before billing reports use them. Admins can correct team member entries, which keeps the review inside one controlled workflow instead of passing edits through separate messages.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice. The invoice amount uses the configured rates and excludes non-billable tasks, so approved work moves into billing without rebuilding the timesheet.
Everhour gives teams an approval workflow, lock rules, and admin time correction before billable Basecamp hours become invoices, keeping client billing reports controlled and ready for review.
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