Everhour adds billing status, task exclusions, rates, and invoice-ready reporting to work organized in Basecamp projects.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Basecamp to-dos give the work a clear operational shape: title, notes, assignee, subtasks, due date or date range, and completion status. For billing, those fields need a second layer of meaning. The client-facing record must show which project the work belongs to, which to-do was worked on, who did the work, and which hours belong in the invoice backup.
The practical job is to turn completed Basecamp work into money owed without losing non-billable context. Internal review, corrections, admin cleanup, and client delivery can sit near each other in the same project. A defensible billing workflow keeps those hours visible for project analysis while excluding the right to-dos from billable totals before an invoice is prepared.
Billing status should start at the project level because that is where the commercial model usually lives. A project can be billed as hourly project rate, hourly member rate, fixed fee, or non-billable. That choice controls the default treatment of work under the project and prevents each time entry from becoming a separate billing decision.
To-dos matter when a billable project contains work the client should not pay for. Mark a specific to-do as non-billable when its time belongs in project history but not in the invoice amount. Use custom task rates when a time-and-materials project prices a specific to-do differently from the project or member rate. This keeps billing rules attached to the work structure the team already uses.
A client-facing time record needs more than a total hour count. Include the Basecamp project, to-do name, list or section, person, date, notes or comments when needed, task status, billable time, non-billable time, billable amount, and cost for internal review. Admin reports can separate client-visible billing figures from internal cost details.
The common mistake is hiding non-billable work too early. Removing it from the record makes the invoice look cleaner, but it weakens the project trail. Keep non-billable to-dos in reports, then exclude them from billable totals. That gives the client a clean charge summary and gives managers the full view of effort, write-offs, and project profitability.
A one-off tally works when the client asks for a quick breakdown of a small project and the rates are simple. It is enough when one person logs hours, one project rate applies, and the invoice backup only needs project and to-do details. Manual review still needs discipline because a missed non-billable to-do can move directly into the amount due.
A managed workflow fits recurring client work, mixed rates, retainers, and teams that need review before billing. Everhour can track Basecamp to-do time through embedded browser-extension controls, route submitted time through approval, apply project, member, or custom task rates, and generate invoices from uninvoiced billable time without rebuilding the billing file by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Billing status attaches at the project level in Everhour. Admins choose hourly project rate, hourly member rate, fixed fee, or non-billable for the Basecamp project. Within a billable project, a specific to-do can be marked non-billable so its tracked time remains in reports but stays out of billable totals.
A time-and-materials project can use a custom task rate when one to-do should be priced differently. This is useful for specialized work that does not match the general project rate or the assigned member's rate. Set the exception before billing review so the invoice amount reflects the correct rate source.
Invoice backup should connect each charge to a project, list or section, to-do, person, date, hours, and billing status. Task status helps explain whether the work is completed, still active, or tied to follow-up. Notes should clarify the service performed, not duplicate the to-do title.
Non-billable to-dos should stay in the record. Deleting them hides effort that affects margin, staffing, and client scope review. Mark them non-billable instead, then review billable time and non-billable time side by side before generating the client invoice.
The billing handoff starts after time review. Approved hours should be checked against project billing status, to-do exclusions, member or project rates, and any custom task rates. After that review, uninvoiced billable time can be grouped into invoice lines that match the client's preferred level of detail.
Everhour supports billable and non-billable time with project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost by member or task for Basecamp projects.
Everhour Billing & Invoicing turns uninvoiced billable time and expenses into client invoices. Invoice data can be grouped by project, task, person, date, or another available breakdown, and invoiced time is marked so the same hours do not appear again in a later invoice.
Track approved Basecamp to-do hours, keep non-billable work visible, and turn rate-priced billable time into client invoices. Everhour gives billing teams a cleaner handoff from project work to revenue.
14-day free trial · No credit card · Cancel anytime
