Everhour adds timers, manual entries, billable settings, and reports to Basecamp to-do work that project managers review.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Project managers need a record that answers three questions fast: which Basecamp to-do produced the work, who did it, and how much approved time belongs on the project record. The useful output is a clean set of entries tied to Basecamp projects, lists, and to-dos, with dates, durations, and optional notes that explain the work when needed.
The practical workflow starts where the assignment already lives. A developer, designer, or coordinator opens the Basecamp to-do, starts a timer during active work, or adds a manual entry after a completed block. The entry stays attached to the to-do that produced it, so project review can roll up by task, list, project, person, and completion status.
A good time entry carries the Basecamp project, to-do list, to-do name, task ID, task status, person, date, duration, and an optional note when the entry needs explanation. The note should name the completed output or decision, rather than repeat the to-do title. Project managers need enough detail to approve time, explain a variance, or answer a client question later.
Billing context belongs in structured project and task settings. Set the Basecamp project's billing status in the tracking layer, then mark a specific to-do non-billable or apply a custom task rate when that piece of work needs different treatment. For member-rate projects, a member rate set to 0 makes that person's project time non-billable while the entry still remains available for reports.
Use the timer for work that starts from a clear Basecamp to-do and is being handled now. It captures elapsed time without asking the person to reconstruct the day later. Use manual entry for completed work that was not timed, then include the person, date, hours worked, and an optional note for review. Mixing both methods is acceptable when the team can see which entries were timed and which were added later.
Project managers should treat broad catch-all entries as exceptions. A single block across several to-dos hides the source of delays, breaks task-level totals, and makes billable review slower. Split the time when the work moved to a different Basecamp to-do, when one part is non-billable, or when a custom task rate applies to one piece of the day.
A one-off log is enough when you only need a quick personal record for a small Basecamp project. A managed workflow is necessary when a team tracks against shared project work, a manager approves time, or billable and non-billable work must feed billing reports. Everhour supports that handoff with timesheet approval, locked periods, and reports that separate billable time, non-billable time, billable amount, and cost.
Longer projects also need budget and invoice context. Everhour can configure Basecamp projects with an hourly rate, fixed fee, or non-billable status, mark tasks non-billable, use custom task rates, and send automatic budget emails at 50%, 80%, or custom thresholds. That gives the project manager a durable record before the hours move into client billing, payroll review, or a report export.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Create to-dos at the level where review, assignment, and billing need separate visibility. A to-do with a title, notes, assignee, subtasks, and due date gives the time record a clear anchor. Keep one to-do list for a coherent workstream, then review totals by project, list, to-do, person, and status.
Require the date, hours worked, and person for every entry. Treat notes as optional, then ask for one when the work needs extra context for billing, payroll review, or a project variance. A useful note names the output, decision, or blocker that explains the time without duplicating the to-do title.
Set billable treatment at the project level first, then handle exceptions at the task level. A billable project can still contain a specific non-billable to-do, and time-and-materials work can use a custom task rate for a specific task. Avoid relying on notes to explain billing treatment because notes are harder to audit than structured settings.
Yes for the embedded workflow described here. The controls appear in Basecamp through a browser extension, and that path keeps the timer or manual entry beside the to-do. The controls do not run in Basecamp native apps. Standardize the team on the browser workflow for tracked project work so entries stay attached to the right Basecamp project, list, and to-do.
Attach time to a Basecamp to-do for reviewable reporting. Message threads, schedule discussions, files, or Card Table planning can produce real work, but the tracked record needs the project, list, to-do, task ID, and task status fields. Create or reuse the relevant to-do before logging time so the hours stay inside the task structure.
Everhour sets billing status at the project level, then lets admins mark specific tasks non-billable, set custom task rates, or use member-rate exceptions. Reports can show Billable Time, Non-Billable Time, Billable Amount, and Cost, giving project managers a billing review view without rebuilding the Basecamp task history.
Everhour embeds tracking controls in Basecamp through its browser extension, so team members can start a timer or add manual time from the to-do workflow. The integration syncs Basecamp project, list, to-do, task ID, and status data into reports, while the Basecamp native apps are outside that embedded path.
Track Basecamp to-do time with billable rules, task-level non-billable exceptions, custom task rates, and billing columns for review before invoices, payroll review, or client updates. Everhour keeps Basecamp hours billing-ready.
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