Professional services work needs time tied to client deliverables. Everhour records Basecamp to-do hours for review, budgets, and billing.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Structure the workflow around client work that needs review, approval, and billing support. Consulting, agency, implementation, and advisory teams need hours captured against Basecamp to-dos, not a loose total at the end of the week. Each entry should connect the person, date, duration, to-do, project, and note to the client work that caused the time.
Basecamp projects often hold the operating detail: to-do lists, to-dos, assignees, dates, schedules, messages, and files. For professional services billing, the cleanest record starts from the to-do that represents the actual deliverable or internal step. That gives managers a defensible trail when reviewing client work, estimating remaining effort, or separating billable delivery from non-billable coordination.
A strong Basecamp time entry starts with the work item. The to-do gives the entry a project, list, task name, task status, and task ID in Everhour reports. The person, date, duration, and note explain the effort. A note such as "drafted discovery summary for client review" is more useful than "client work" because it tells the approver why the time belongs on that task.
Timer entry fits active delivery work because it captures the time while the consultant, designer, developer, or analyst stays in the task context. Manual entry fits work logged after a meeting, field visit, or offline session. Both methods need the same discipline: attach the time to the right Basecamp to-do, keep the note specific, and avoid moving time into a general project bucket that hides the deliverable.
Professional services time records break down when billable status gets treated as an afterthought. Everhour handles billing setup through the Basecamp project configuration in Everhour, using hourly rate, fixed fee, or non-billable status. Inside a billable project, specific tasks can be marked non-billable, and custom rates can apply where the client contract prices certain work differently.
Set those rules before a busy week begins. A strategy workshop, implementation task, and internal QA review can sit in the same Basecamp project, but they should not always reach the invoice the same way. Clear setup keeps billable time, non-billable time, billable amount, and cost visible in reports without forcing a manager to reinterpret every entry later.
A one-off time entry is enough when one person needs to capture a few hours for a small client task. It stops being enough when multiple people work across Basecamp projects, managers need weekly review, or client billing depends on approved time. Professional services teams need a durable record with approvals, locked periods, reporting, and clean billing or payroll handoff.
Everhour adds that managed layer with timers and manual entries inside Basecamp through the browser extension, plus approval workflows, locked time periods, reports, budgets, and billing review. Basecamp projects and to-dos stay the work context, while tracked hours feed timesheets, budget checks, invoice-oriented reports, and payroll review from one time layer.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A team should log time against the Basecamp to-do that represents the client deliverable, internal work step, or review item. Each entry should carry the project, to-do, date, person, duration, and a useful note. Project-level totals help with account review, but to-do-level records make approvals, client questions, and invoice checks easier to defend.
Internal meetings, onboarding, rework outside the client agreement, sales support, and administrative coordination often stay non-billable, depending on the contract or policy. In Everhour, billing status lives in the Basecamp project setup in Everhour, and specific tasks inside a billable project can be marked non-billable when that work should stay out of billable totals.
Manual time entry is acceptable when the note, date, person, duration, and to-do are accurate. It works well for meetings, travel-related follow-up, and work completed away from the browser. Timer-based entries give stronger real-time context for focused task work, while manual entries need prompt entry and clear notes to avoid weak approval records.
Tracked time should attach to Basecamp to-dos when the team needs per-deliverable reporting. Messages, schedules, files, and discussions can explain the context, but the time record should point back to the to-do that owns the work. Everhour's Basecamp reporting centers on projects, lists, to-dos, task IDs, and task status.
Billing problems usually come from vague notes, time logged to the wrong to-do, missing manual entries, or late changes after a manager has reviewed the week. Another common issue is treating all project time as billable when the client agreement excludes internal coordination or certain task types. Clear task attachment and billing setup reduce cleanup before invoicing.
Everhour Time Tracking lets users start a timer or add manual time on Basecamp work through the browser extension, with hours tied to tasks and projects. Those entries feed timesheets, reports, budgets, invoicing, and payroll review, while admins can use approvals, locked periods, reminders, and timer rules to control the record.
Everhour can turn tracked billable time and expenses into invoices by using project or member rates and excluding non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks as a draft.
Track approved Basecamp time with Everhour, keep entries tied to to-dos, and move reviewed hours into reports, budgets, invoices, and payroll review without rebuilding the record.
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