Everhour adds capacity planning to Basecamp projects, keeping weekly availability, assigned effort, and tracked work in one review.
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Use this page when the next assignment needs a real answer, not a guess from a project list. Basecamp keeps the project structure, to-do lists, to-dos, assignees, due dates, and status. Capacity planning adds the missing management question: who has available hours this week, who is already committed, and which project needs a different owner or deadline.
A useful capacity view starts with people, then connects each person to planned hours across Basecamp projects. A designer with 30 available hours and 34 planned hours needs a decision before work starts. A developer with 40 available hours and 22 planned hours can take more work if the skills and dates match.
Weekly capacity needs one consistent unit: hours available for planned work. Set each person's working capacity, then assign planned hours against Basecamp projects and to-dos. The planner should show current commitments, future availability, and capacity gaps so the person assigning work can see the week before it becomes overloaded.
Assignments work best when they name the project or task, the person, the time period, and the planned hours. A 12-hour implementation task spread over three assigned days creates 4 planned hours per day. That daily load then rolls into the person's weekly total, where over-capacity weeks need rescheduling, reassignment, or scope cuts.
Basecamp schedules and due dates show timing. Capacity planning shows effort. A due date can tell you that a to-do must finish by Friday, but the capacity review still needs planned hours and a person's weekly availability. Treat dates as delivery constraints and planned hours as workload commitments.
The common mistake is assigning every urgent item to the same reliable person because the project list looks manageable. A person can have five small Basecamp to-dos due this week and still be overloaded if those to-dos total more planned hours than their capacity. The workload view should flag that before tracked time confirms the problem.
A one-off capacity check works when you only need to decide who takes the next Basecamp to-do. It is enough for a small team reviewing one week of assignments, especially when the work is simple and no budget, approval, or billing handoff depends on the hours.
A managed workflow becomes necessary when planned load needs to be checked against tracked hours project by project. Everhour Project Budgeting can connect time and money budgets, recurring periods, budget email alerts, budget protection, and billing methods to Basecamp projects, so the plan turns into an operating record instead of a weekly snapshot.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Start with each person's weekly availability, then add planned hours from every assigned Basecamp project and to-do. The useful view is the person's total committed hours for the week, not each project in isolation. Work that exceeds capacity needs a changed owner, changed timing, or reduced scope before the week starts.
Capacity planning should use planned hours against weekly availability. Due dates show when work needs to land, but they do not show effort by themselves. A one-hour review and a 12-hour build can share the same Friday due date while creating very different workload pressure for the assigned person.
Over capacity means a person's planned assignments exceed the hours available for that period. A 40-hour weekly capacity with 46 planned hours is a six-hour overload. The fix is a scheduling decision: move work to another week, reassign a task, reduce scope, or split the work across people.
Include Basecamp to-dos and project work that requires a person's time during the planning period. Group the work by person first, then by project when you need to see the source of the load. Message Board posts, Schedule events, and files can guide context, but planned effort needs an assigned work item.
The biggest mistake is comparing assigned item counts instead of assigned hours. Three complex Basecamp to-dos can consume more capacity than ten short follow-ups. Use planned hours, weekly availability, and tracked actuals together so future assignments reflect the work people actually completed.
Everhour Project Budgeting lets teams set hour-based or money-based budgets for Basecamp projects, including recurring budget periods and configurable email alert thresholds. That connects planned workload to budget pressure, so a capacity decision also shows whether a project is approaching its time or fee limit.
Everhour Resource Planning shows workload on a visual timeline with member and project views, weekly capacity, time off, and planned-versus-actual time. Managers can see who is overallocated, who has room for more work, and where tracked hours are changing the original plan.
Connect Basecamp projects to budgets, planned hours, and tracked work. Everhour keeps capacity decisions tied to project limits, alerts, and actual time as work moves forward.
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