Everhour plans hours and workload on Basecamp projects, while Basecamp Schedule dates remain separate from effort planning.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to decide whether a person can take another Basecamp assignment this week or next. The useful output is a forward workload view: each person's weekly availability, the Basecamp projects and to-dos already assigned, the planned hours attached to that work, and the places where commitment exceeds capacity before the due date arrives.
Basecamp Schedule gives dates and events a clear place in the project. Capacity planning adds the effort layer: a due date says the work has a deadline, while planned hours say how much availability it consumes. Keep the two side by side so five small tasks read differently from one implementation planned for 30 hours.
Start with Basecamp dates only as timing signals. A Schedule event, due date, or date range tells you when work must happen, but it does not decide how much effort the assignee can absorb. Add planned hours separately against the project or to-do, then compare those hours with the person's weekly capacity.
This split prevents a common scheduling error: treating every dated item as equal load. A review planned for 1 hour and a build planned for 16 hours can share the same Friday due date and create different capacity pressure. The plan should show dates for coordination, planned hours for commitment, and assigned people for ownership.
Use the Basecamp project, to-do list, to-do title, assignee, and due date as the work context. Add the planning fields that drive capacity: member, week, project or task, planned hours, time off, and weekly availability. Weekly capacity can be full-time, part-time, or custom per person. Everhour's planner calculates daily planned time from the total estimate divided across assigned days.
For a filled-in week, assign 10 planned hours to Project A discovery, 12 planned hours to Project B production, and 6 planned hours to internal review for the same person. If that person has 30 available hours after time off, the plan leaves 2 hours open. If the weekly summary turns red, move hours, change the owner, or adjust the target date before work starts.
A one-time capacity snapshot is enough for a planning meeting, a small handoff, or a short week with limited project movement. Use it to check who looks available, confirm planned hours against due dates, and spot an obvious overload before assigning the next Basecamp to-do. It works best when changes are low and one person owns the update.
A managed workflow becomes necessary when planned load has to be checked against tracked hours across Basecamp projects. Through the browser extension, Everhour embeds timers in Basecamp; the integration does not work in Basecamp native apps. The tracked time then feeds reports, budgets, approvals, and planned-versus-actual review, so future assignments reflect real effort.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Treat Schedule items as timing markers, then plan effort separately. Dates and events tell the team when a meeting, milestone, or delivery window occurs. They do not show how many hours a person has committed. Capacity planning needs each assignment's planned hours, the assignee, the week, known time off, and the person's weekly availability.
Start with each person's weekly capacity, subtract scheduled time off, then compare remaining availability with planned hours already assigned to Basecamp projects. Use the same week boundary for every person. A person with 32 available hours and 28 planned hours has 4 hours open; a person with 32 available hours and 36 planned hours is over capacity.
Put planned hours on Basecamp to-dos that consume meaningful effort and affect a person's weekly load. A title, notes, assignee, subtasks, and due date give context, but capacity needs an hour estimate. Group small related to-dos when separate estimates would add noise and no assignment decision would change.
Overload gets hidden when a plan counts assigned items instead of planned hours. Five assigned to-dos can fit inside one week, or one large to-do can consume most of it. Review the total planned hours by person and week, then check the due dates to see whether the overloaded work can move.
Tracked hours turn assumptions into evidence. A to-do planned for 6 hours and finished in 11 hours should raise the estimate for similar future work or reduce the person's next-week availability for comparable assignments. A lower actual total can still matter when the work landed late in the week and blocked another due item.
Everhour lets admins set a Basecamp project's billing status, mark specific tasks as non-billable, use custom task rates, or apply member-rate exceptions. Admin reports can then separate Billable Time, Non-Billable Time, Billable Amount, and Cost, which keeps planned capacity tied to the billing treatment each project needs.
Everhour Resource Planning shows assignments on a visual timeline by member or project, with weekly capacity set per person. The weekly summary highlights overallocation in red and shows availability gaps, so a manager can move planned hours before tracked time confirms the overload.
Use Everhour to set billable status, non-billable tasks, custom task rates, and member-rate exceptions, then turn Basecamp time into cleaner capacity planning and billing review.
14-day free trial · No credit card · Cancel anytime
