Everhour adds timers and manual entries to Basecamp work so agency hours stay tied to client tasks.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agency teams usually need more than a weekly total. Account managers, designers, developers, and strategists work across clients, retainers, internal tasks, and urgent revisions. A useful record shows the Basecamp project, the exact to-do, the person, the date, the duration, and a short note that explains the work performed.
Turn Basecamp task work into reviewable time records by capturing time where the assignment lives. Keep entries attached to the to-do that produced them, and leave a trail that a manager can review before billing, payroll, or a client status discussion.
A strong agency entry starts at the to-do level. The to-do gives the record its project context, list context, task name, task ID, and completion status for reporting. The time entry then adds the date, duration, person, and note, so the record explains both the assignment and the work performed on that day.
Timers fit active work that starts and ends in one sitting, such as design revisions or copy review. Manual entries fit after-the-fact work, such as a client call or a planning session that the employee forgot to start. Clear notes matter most when the entry covers judgment-heavy work that a client or manager will question later.
Agency reports lose value when client delivery, internal admin, sales support, and rework share one vague bucket. A better setup keeps billable projects configured separately from non-billable work, then marks specific tasks non-billable inside a billable project when the task should stay out of client totals.
Billable status should come from the project setup or task marking, not from improvised notes such as "do not bill" in the time description. Split an entry when one work session crosses billing treatment. For example, separate a billed landing page revision from an internal estimate review, even if both happened under the same client account.
A one-off time entry works when one person needs to document a small task. An agency needs a managed workflow once multiple people log against the same Basecamp projects, managers approve weekly time, completed periods need locking, and reports feed billing or payroll review.
Everhour turns Basecamp to-do time into a durable record by combining embedded timers, manual entries, approvals, locked periods, reporting, budgets, and billing rules. Budget alerts can notify selected admins at configured thresholds, and approved timesheets give the agency a cleaner handoff before payroll calculations or client invoices use the hours.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track time against the specific Basecamp to-do that produced the work. A reviewable entry carries the to-do, project, date, duration, person, and note. That structure lets managers compare effort by client, task, and team member instead of reviewing a loose weekly total with weak context.
Timers work best for focused task work that starts and stops clearly. Manual entries work best for calls, reviews, and work recorded after the fact. Agencies should allow both, then review the entry method when accuracy matters, because timer-based and manual records answer different questions during billing review.
Set billing treatment through the project and task structure. Billable client work belongs in billable projects, while internal work belongs in non-billable areas. Specific tasks inside a billable project should be marked non-billable when their time needs to remain visible in reports without appearing in billable totals.
Client-ready entries name the exact to-do, use the correct project, show the person and date, carry a clear duration, and include a concise note. The note should describe the output or decision, such as "revised homepage wireframe after client comments," instead of a generic label like "design work."
Broad entries weaken agency reports fastest. A single block labeled "client work" forces managers to guess which to-do, deliverable, or billing category the time belongs to. Split entries by task and billing treatment so reports can support budget review, invoice detail, and payroll checks without follow-up.
Everhour Overtimes supports daily and weekly overtime limits, 1.5x overtime, 2x double overtime, Team Hours overtime visibility, and payroll calculations based on employee hourly cost and tracked time. That keeps overtime review connected to the same tracked hours managers already use.
Track Basecamp agency hours with overtime limits, Team Hours visibility, and payroll calculations in Everhour, so approved time supports billing and payroll review.
14-day free trial · No credit card · Cancel anytime
