Everhour turns tracked project time into reports for billing, budgets, and client review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You use this page to understand the workflow behind turning project time into billable records. The goal is a defensible list of hours by client, project, task, date, person, billable status, and rate. That record supports invoices, budget checks, client questions, and internal review before money changes hands.
Billable tracking also separates client work from internal work. A support call, project meeting, implementation task, and admin review should not land in one undifferentiated total. Each entry needs enough context for a reviewer to understand the work without reconstructing the week from memory.
A complete billable time record includes the client, project, task or work category, date, person, time amount, billable flag, billing rate, and note. The note should name the actual work performed, not just "work" or "miscellaneous." Clear notes reduce invoice disputes and speed up month-end review.
U.S. users usually enter time-based billing and rate fields in U.S. dollars. Payroll records are a separate obligation. Under the FLSA, covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek, but federal law does not require one specific timekeeping form or system.
The common mistake is tracking only the time you plan to invoice. Non-billable work still matters because it explains utilization, project margin, and staffing pressure. Internal meetings, estimates, corrections, and client communication can consume capacity even when they do not appear as invoice lines.
The billable decision should happen at the task or entry level, not after totals are already blended. A fixed-fee project can still need billable classification for profitability review. A time-and-materials project needs stricter entry detail because the client invoice usually depends directly on hours, rates, and descriptions.
A one-off tracker is enough when you need a quick weekly total, a short client summary, or a simple export for your own records. It works best when one person controls the work, rates stay simple, and the invoice does not need approval from a manager or accounting team.
A managed workflow becomes necessary when tracked time feeds billing, payroll review, budgets, and client reporting. Everhour supports that longer path by connecting project time to customizable reports, exports, timesheets, budgets, and invoices, so teams can review billable work before it reaches the client.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Billable time records should include client, project, task or work category, date, person, hours, billable status, rate, and a short work note. A reviewer should be able to match the entry to real work and decide whether it belongs on an invoice without asking the worker to recreate the day.
Non-billable work belongs in the same system because it affects capacity, utilization, and project profitability. Separate tags or billable flags keep invoiceable work distinct while preserving the full labor picture. A team that excludes non-billable time cannot see how much effort estimates, internal reviews, and client management consume.
Billable time tracking and payroll timekeeping serve different purposes. Billable tracking supports client charges and project economics. Payroll timekeeping supports wage records and pay review. Under the FLSA, covered employers must keep accurate records for non-exempt workers, including daily hours worked and total hours worked each workweek.
The FLSA does not require covered employers to use a specific timekeeping form or system. The records must be complete and accurate for non-exempt workers covered by minimum wage or overtime provisions. Employers also need to preserve payroll records for at least three years and basic time and earnings records for at least two years.
The biggest cleanup comes from mixing billable and non-billable work before review. Once entries are blended, someone must inspect notes, projects, and memory-based explanations to decide what belongs on the invoice. Entry-level billable flags and project-level rates prevent that end-of-month sorting problem.
Everhour Reporting turns logged time, costs, budgets, and project data into configurable reports with 45+ columns, grouping, filters, date ranges, and export options. Teams can review billable time by client, project, member, invoice status, and budget metrics before sending figures to a client.
Everhour embeds tracking controls inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members can start timers or add manual entries on project tasks, so billable context stays attached to the work instead of sitting in a separate note.
Use Everhour Reporting to group billable time by client, project, member, and invoice status, then export clear records for billing review and client-ready reporting.
14-day free trial · No credit card · Cancel anytime
