Everhour adds timers and invoice-ready hour records to Basecamp to-dos, with billing rules managed in Everhour.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this workflow when Basecamp to-dos are the place where work is assigned and the hours need to stay tied to that work. A clean record connects the Basecamp project, list, to-do, date, duration, person, and a short note. That structure lets a manager review time by the same project and task context that produced the work.
Start the timer from the to-do during active work, or add a manual entry after the work is done. The entry should stay on the to-do that produced the work. A loose daily total forces the reviewer to reconstruct the task history later, especially when a client asks why a project took more hours than planned.
A complete Basecamp-linked entry needs enough context to survive review: project, list, to-do, date, duration, person, and a note for client-facing or unusual work. Everhour reports can include Basecamp project names, to-do names, section or list names, task ID, and task status. Keep notes factual by naming the work reviewed, correction made, or client-facing output.
Billing context starts with project setup in Everhour. Admins can configure a Basecamp project as hourly, fixed fee, or non-billable, then mark a specific task non-billable or use custom task rates when the agreement requires it. That structure keeps billable totals separate from internal work without asking every team member to price entries while they work.
Use the live timer for work with a clear start and stop on a specific to-do. The timer reduces after-the-fact guessing and keeps the entry attached to the active to-do while the work is happening. Everhour's embedded Basecamp controls require the browser extension, and the Basecamp native apps are outside that embedded-control path.
Use manual entry for work captured after the fact, such as a completed review, meeting, or interrupted task. Enter the exact date and duration, attach it to the right Basecamp to-do, and add a note that explains the work. Avoid parking time on a broad project when a to-do created the work; broad entries weaken per-to-do totals.
A one-off hours log is enough when you only need to total a small batch of to-do work, check a contractor's weekly note, or prepare a simple status update. Keep the record narrow: the Basecamp to-do, person, date, duration, and note. Once rates, approvals, or client invoices enter the process, a loose log becomes hard to defend.
A managed workflow gives the record a lifecycle. Everhour can collect task hours into timesheets, route submitted time for approval, lock approved periods, build reports, and turn tracked billable time and expenses into invoices. For Basecamp work, the to-do remains the work context while billing and payroll review use approved time.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Split the session when the work produced separate task outcomes. One timer block or manual entry should point to the to-do that received the work, so two client fixes require two task-based entries. This keeps per-to-do totals usable for billing review, budget checks, and later questions about why a specific assignment took time.
Attach the hours to the Basecamp to-do that represents the actual assignment or follow-up. Messages and schedule items can create context, but the documented Everhour Basecamp reporting model centers on projects, lists, and to-dos. Creating or using the relevant to-do keeps the time tied to a trackable work item.
A vague note forces the reviewer to infer the output from the duration alone. Use notes for the work product, exception, or client-facing reason, such as review, correction, implementation, or handoff. Notes matter most when the entry is manual, unusually long, tied to client billing, or attached to a task with several contributors.
Keep the project structure aligned with the billing agreement. If client work and internal work sit in the same Basecamp project, Everhour can keep the project billable while specific tasks are marked non-billable. That setup preserves the operational record without letting internal meetings, admin work, or excluded tasks inflate billable totals.
Renamed projects and to-dos update through the Everhour Basecamp sync, so a changed title should still map to the same tracked work. Review the project, list, task ID, and task status when totals look unfamiliar after renaming. The mistake to avoid is creating a duplicate to-do and splitting future time across both records.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices, calculates amounts from rates, and excludes tasks marked non-billable. Invoices can use client defaults, custom line items, taxes, discounts, and payment terms, then export to QuickBooks Online, Xero, or FreshBooks with status details visible in Everhour.
Everhour Timesheets lets team members submit weekly project hours for review, and managers can approve, reject, or partially approve submitted time. Submitted time stays locked unless it is withdrawn or rejected, and approved time stays locked for regular members during billing or payroll review.
Start with the to-do record, then let Everhour Billing & Invoicing turn tracked billable hours and expenses into invoices while excluding non-billable tasks and keeping invoice status visible in Everhour.
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