Remote teams need consistent to-do hours; Everhour keeps Basecamp work tied to billing and approval review.
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Remote teams need time records that survive distance, delayed replies, and handoffs. The practical job is simple: capture the hours spent on Basecamp to-dos, keep them attached to the project and list that produced the work, and leave enough context for a manager, bookkeeper, or client reviewer to understand the entry later.
Basecamp holds the work shape: projects, to-do lists, to-dos, assignees, due dates, notes, subtasks, and completion status. The time record should follow that shape. A remote designer, engineer, or coordinator can start a timer while working on a to-do or add time after finishing, then the entry stays connected to the same Basecamp item for review.
Each entry needs enough structure to answer five questions without a follow-up message: which to-do, which project, which date, who worked, and how long the work took. A short note should explain the task state, deliverable, or blocker. For remote teams, that note matters because the reviewer often sees the time record after the conversation has moved on.
Use the billing setup for billable status, because a vague note leaves reviewers guessing. In Everhour, admins set a Basecamp project's billing status as hourly rate, fixed fee, or non-billable. A specific task can be marked non-billable, and custom task rates can apply where the client agreement prices one kind of work differently.
A remote team needs one logging rule for active work and one for catch-up entries. Use the timer for focused work on a specific Basecamp to-do. Add manual time after the work is done when the person finished offline, forgot to start the timer, or needs to record a completed block from the same day.
Remote cleanup gets expensive when entries drift away from the to-do that caused the work. A message discussion, schedule item, or file review should lead back to the deliverable to-do before time is logged. Basecamp report fields in Everhour center on project, list, to-do, task ID, and task status, so loose notes cannot replace the work object.
A one-off time log is enough when a remote team needs a quick record for one project, one week, or one internal review. The record should still name the to-do, project, date, duration, person, and note. Once several people log across Basecamp projects, the review process needs repeatable rules instead of memory.
A managed workflow adds approvals, locked periods, reports, and billing or payroll handoff. Everhour can route tracked Basecamp time into timesheet approval, protect submitted or approved time from edits, and turn billable time and expenses into invoices while excluding non-billable tasks from billable totals. That record gives accounting and project managers the same hours to review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use the Basecamp to-do as the anchor for the day's work. Each entry should carry the person, date, duration, project, and a note clear enough for async review. Team members should log work while the context is fresh, because late reconstruction usually loses the reason behind the time.
Approvers need a to-do name, project, date, duration, person, and a specific note. A useful note names the deliverable, status, or blocker, such as API review completed or awaiting client files. General notes like work or updates force the reviewer to reopen the whole conversation.
Use live timers for focused blocks tied to a specific to-do. Use manual entries for completed work that was not timed, then keep the same structure: to-do, project, date, duration, person, and note. A team rule matters more than the entry method, because mixed habits without clear notes slow approval.
Tie discussion, schedule, or file-review time back to the Basecamp to-do that represents the deliverable. A message thread can explain context, but the time record needs a work object that reports can group. Creating or choosing the right to-do before logging prevents orphaned hours.
Batching several days into one entry breaks review because the date no longer shows when the work happened. Mixing several to-dos in one note creates the same problem. Remote teams should split time by day and Basecamp to-do so managers can review workload, billing, and corrections without guessing.
Everhour Billing & Invoicing uses tracked billable time and expenses to create invoices, with amounts calculated from rates, time, and billable expenses. Non-billable tasks stay out of billable totals, and draft invoices can export to QuickBooks Online, Xero, or FreshBooks with status details synced back.
Everhour Timesheets collects weekly project hours and working hours by person, then lets managers approve, reject, or partially approve submitted time. Submitted time is locked unless withdrawn or rejected, and approved time stays protected from edits for regular members during billing review.
Track approved Basecamp hours, keep non-billable tasks out of invoice totals, and export draft invoices to QuickBooks Online, Xero, or FreshBooks with status synced back into Everhour.
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