Basecamp to-dos show the work, and Everhour keeps billable hours, rates, budgets, and invoice handoff ready for UK client billing.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
For UK client billing, connect hours to the right Basecamp project, list, and to-do, then separate billable work from non-billable work before invoice review. The practical goal is a billing record that explains the amount charged and gives the reviewer enough detail to trace each hour back to the work.
A useful billing record shows the person, date, hours, project, to-do, billing status, rate basis, and approval status. Notes help when they explain the work in client-facing terms, such as "drafted homepage wireframe" or "reviewed launch checklist," rather than internal shorthand that creates questions during invoice review.
Billable status should match the commercial agreement before time reaches the invoice. In Everhour, billing status lives at the project level, with hourly project rate, hourly member rate, fixed fee, or non-billable options. A specific to-do inside a billable Basecamp project can still be marked non-billable, so internal coordination stays visible without increasing the invoice total.
Rates need the same discipline. A project can use one hourly rate, member rates, or custom task rates for time-and-materials work. A designer at £90 per hour and a strategist at £130 per hour can work on the same Basecamp project when member rates apply. A specialized to-do can use a custom task rate when the client agreement prices that work differently.
A defensible client-facing record starts with Basecamp structure. Project names identify the client or engagement, to-do lists group the phase of work, and to-dos describe the chargeable activity. Everhour's Basecamp reporting can carry project, to-do, list, task ID, and task status into billing reports, which gives the reviewer a trace from the invoice back to the work item.
The common mistake is hiding non-billable time because it does not appear on the invoice. Keep it in reporting. Account management, rework, internal review, and sales support often explain margin changes even when the client does not pay for those hours. A billing report that shows billable time, non-billable time, billable amount, and cost gives the owner a cleaner view of profitability.
A one-off tally is enough when one person needs a quick total for a small project and the client accepts a simple summary. Manual review breaks down when several people log time, rates differ by person or task, or the team needs approval before billing. Re-keying hours from Basecamp notes into a spreadsheet also raises the risk of omitted work or duplicated charges.
Everhour gives Basecamp projects a managed billing layer: embedded timers through the browser extension, project budgets, billable settings, task-level non-billable controls, custom task rates, and budget emails at 50%, 80%, or custom thresholds. Approved, rate-priced hours can then move into invoice generation without rebuilding the billing record by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use the Basecamp project for the client or engagement, the to-do list for the work phase, and the to-do for the specific activity. Attach time to the to-do that best explains the charge. Keep internal work visible as non-billable instead of deleting it, because non-billable time explains margin and staffing decisions after the invoice is sent.
Yes, when the billing workflow supports task-level exclusions. In Everhour, the project carries the billing status, and a specific to-do inside a billable project can be marked non-billable. That structure fits client projects where delivery work is chargeable, while internal meetings, admin, or correction work should stay out of the invoice total.
Use a project rate when every billable hour has the same price. Use member rates when different people bill at different hourly rates. Use custom task rates when a specific type of work has its own agreed price. Set the rate basis before invoice review, because late rate changes create avoidable reconciliation work.
Review the date range, project, to-do, person, notes, billable status, rate basis, and approval status. Check that non-billable to-dos are excluded from the billable amount and that billable work has the correct project, member, or task rate. A clean review prevents missed charges and prevents internal work from reaching the client invoice.
The invoice should match the client's preferred level of detail and the commercial agreement. Some clients want one line per project or phase; others need a task, person, or date breakdown. Keep the underlying time report more detailed than the invoice, so you can answer questions without making the invoice harder to read.
Everhour Project Budgeting tracks Basecamp project spend in hours or money, with hourly rate, fixed fee, and non-billable billing methods. Admins can set email alerts at 50%, 80%, or custom thresholds, so budget risk is visible before approved hours turn into an invoice.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable work. Invoice lines can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks as drafts.
Track approved Basecamp hours with Everhour Project Budgeting, apply billable rules and rate settings, and catch budget pressure before invoice review with timely alerts.
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