Everhour adds billable time, rates, and invoice-ready reporting to Basecamp consulting work without changing where to-dos live.
Try with my Basecamp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Consultants use this workflow to turn Basecamp project work into hours a client can review and pay. Basecamp keeps the project structure: projects, lists, to-dos, assignees, and due dates. Everhour adds the billing layer around that work, so time, rates, non-billable exceptions, budget status, and reports stay tied to the same to-dos your team already uses.
The practical output is a defensible billing record, not a loose total. Each entry needs a person, date, time spent, project, to-do context, billable treatment, and enough notes to explain the work without exposing internal chatter. A consultant reviewing the month should see client strategy work, implementation time, meetings, and internal admin time separated before any invoice is created.
Billable status starts at the project level in Everhour. Admins choose whether a Basecamp project is billed by hourly project rate, hourly member rate, fixed fee, or kept non-billable. Within a billable project, a specific to-do can be marked non-billable, which keeps the hours visible in reporting while excluding them from billable totals.
Rates need the same discipline. A consulting partner, analyst, and project manager often bill at different member rates, while a fixed workshop or specialized task may need a custom task rate. Everhour also separates internal cost rates from client-facing billable rates, so a report can show billable amount, labor cost, and profit without treating your payroll cost as the client rate.
Consulting invoices become harder to defend when non-billable work disappears. Internal review, proposal cleanup, rework outside the contract, or client courtesy time should stay in the project record with the correct non-billable treatment. That preserves the full effort behind the engagement while keeping the client charge limited to approved billable work.
The common mistake is hiding non-billable time in personal notes or leaving it untracked. That makes utilization, profitability, and scope discussions weaker. A report that shows billable time, non-billable time, billable amount, and cost gives the billing reviewer a cleaner choice: invoice the approved client work, discuss scope pressure, or write off time with a visible reason.
A one-off tally is enough for a small consulting job with one project, one rate, and a short review cycle. It works when a partner only needs to total approved hours and create a simple client invoice from a narrow set of to-dos. The risk grows once several consultants, changing rates, task-level exceptions, and non-billable client work enter the same month.
A managed workflow gives billing fewer manual steps. Everhour can track time inside Basecamp through the browser extension, apply project, member, or task rates, exclude non-billable tasks, and report billable amount beside non-billable time and cost. Approved hours can then flow into invoicing without rebuilding the same billing detail by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set the Basecamp project's billing status in Everhour first, then handle exceptions inside that structure. A billable consulting project can still contain non-billable to-dos for internal review, courtesy work, or out-of-scope cleanup that should stay visible in reports without increasing the client charge.
Member rates fit teams that bill partners, managers, and analysts at different hourly rates. A project rate fits work sold at one blended rate. Custom task rates fit specialized time-and-materials work where a specific to-do needs different pricing from the broader project or person rate.
A client-facing record should show the date, consultant, project, to-do or work item, time spent, billable treatment, rate basis, and a concise note. Notes should explain the delivered work, such as discovery call, model revision, implementation review, or client training, without including internal debate or private team comments.
Mark invoiced time as invoiced after it enters an invoice, then review only uninvoiced time for the next billing cycle. This prevents the same approved hours from appearing again in a later invoice batch and keeps billing reports aligned with what the client has already received.
Write-offs should remain visible as non-billable or excluded work when they came from real consulting effort. Removing them hides the cost of the engagement. Keeping them in the report helps the firm review utilization, project profitability, and whether the contract scope matches the actual workload.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports. Admins can review billable time, non-billable time, billable amount, and cost by member or task before client billing.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice from tracked work. Invoice line items can be grouped by structures such as project, task, person, or date, depending on what the client expects.
Track approved Basecamp consulting hours with billable rules, rate-based reports, and non-billable visibility in Everhour, then move clean billing detail into the invoice workflow.
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