Everhour adds timers, rates, and approvals to Basecamp to-dos so SaaS teams can review hours before billing.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A SaaS company needs time entries that explain the work behind each implementation task, product follow-up, or internal project review. In this workflow, Basecamp holds the project, list, assignee, due date, and to-do context. The tracked record should attach to the to-do, carry the date and duration, and preserve a note clear enough for billing, cost review, or manager approval.
Use the live timer when the work starts from the Basecamp to-do and the person can track it during the session. Use manual entry when the work is finished and the person has a reliable duration to add. The practical goal is one entry per real work block, tied to the to-do rather than a generic project note that loses the source.
A good entry carries five pieces of context: Basecamp project, to-do, date, duration, and a short work note. The project and list place the work in the SaaS team's operating structure. The to-do identifies the deliverable. The date and duration support weekly review. The note should name the outcome, such as a configuration change, bug review, customer reply, or release task.
Billable status should come from the project billing setup in Everhour. Admins can configure a Basecamp project as hourly, fixed fee, or non-billable, then mark specific tasks non-billable or assign custom task rates when a time-and-materials project needs different pricing. That structure prevents every person from deciding billing treatment entry by entry.
SaaS teams often review the same week through three lenses: customer billing, internal cost, and product capacity. A Basecamp to-do should sit in the project that matches the reason for the work. Client-facing service work belongs where rates, budgets, and invoice review can follow it. Internal product or operations work needs a non-billable path that still appears in cost and utilization reporting.
The common mistake is mixing unrelated work under one catch-all to-do because the effort feels small. A 15-minute follow-up, a 90-minute investigation, and a 2-hour implementation task create different billing and cost signals. Split the Basecamp work before tracking time, then each entry can roll up by project, list, task status, member, and date without manual cleanup.
A one-off log is enough when one person needs a short record for a single Basecamp to-do and no one will use the hours for billing, payroll review, or budget decisions. A managed workflow is the right fit when multiple SaaS team members track against shared projects, rates change by person or project, and managers need approval before reports or invoices rely on the time.
Everhour turns those entries into a durable record: time stays linked to Basecamp projects, lists, and to-dos; admins can approve timesheets, lock completed periods, review billable and non-billable columns, and export reports. The Basecamp controls require the Everhour browser extension, so people track from the Basecamp web interface while billing setup and reporting stay in Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start the timer from the to-do while working in Basecamp, or add manual hours after the session. Keep the entry attached to the to-do instead of leaving it at the project level. Add the date, duration, and a note that names the finished action, because SaaS billing and cost review need a traceable work item.
Record it on the Basecamp to-do that represents the follow-up deliverable. If the work began from a message, schedule item, or discussion, create or use the related to-do before logging time. The clean reporting structure centers on projects, lists, and to-dos, so hours stay tied to the item that caused the work.
Use timer entries for active work sessions where the person can start and stop tracking from the to-do. Use manual hours for completed work when the person knows the exact duration and date. Treat manual entry as a correction or after-the-fact record, not a place for broad weekly estimates that hide the task that used the time.
Decide whether the Basecamp project is hourly, fixed fee, or non-billable before the team logs hours. A task-level non-billable exception or custom task rate should be set when one to-do differs from the project rule. Making that decision after time is logged forces reviewers to reinterpret records that should already carry the right billing context.
Records cause cleanup when they sit only at the project level, combine unrelated tasks, omit the work note, or use the wrong date. SaaS billing review works better when each work block maps to one Basecamp to-do and carries a specific note. A reviewer should see the source item, person, duration, and billing treatment without asking the worker to reconstruct the day.
Everhour separates cost and billable rates, so SaaS teams can compare internal labor cost with client-facing revenue on Basecamp work. Admins can use per-person defaults, override rates by project, preserve dated rate changes, and price billable work by project, member, or task.
Everhour embeds timer and manual-entry controls in Basecamp through the browser extension. The integration works in the Basecamp web interface and does not work in Basecamp native apps, so SaaS teams should track from the to-do in the supported browser setup.
Connect Basecamp to Everhour, set cost and billable rates by person or project, and keep approved to-do hours ready for reports, invoices, and accurate client billing.
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