Everhour adds embedded timers to Basecamp to-dos, keeping project hours connected to review, billing, and approvals.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You need a record that ties each work session to the Basecamp to-do that caused it. The useful output is simple: the to-do, project, date, person, duration, and a short note explaining the work performed. A timer works while the task is active. A manual entry works after a meeting, call, or offline block, as long as the entry still names the to-do that produced the work.
Basecamp supplies the project structure, including to-do lists, to-dos, assignees, due dates, and completion status. A separate spreadsheet row with a vague label breaks that context. The reporting layer should preserve project, to-do, list, task ID, and task status fields, so clean attachment at the to-do level gives reviewers a record they can sort, approve, invoice, or analyze later.
A complete entry starts from the work item and avoids generic daily totals. Select the to-do, record the date and duration, and add a note short enough to scan but specific enough to defend. Useful notes name the output, blocker, decision, or handoff, such as "drafted onboarding checklist" or "fixed invoice status filter." The note should explain the time without duplicating every Basecamp comment.
Timer and manual entry serve different cleanup needs. Use the timer for work that starts now, especially focused execution on a single to-do. Use manual time for work already completed, corrections after a meeting, or offline work that still belongs to one to-do. Teams get better totals when they set a rule for rounding, minimum note detail, and same-day corrections before anyone submits time for review.
Messages, schedule items, files, and Card Table discussions often trigger real work. For this workflow, synced reporting centers on Basecamp projects, lists, and to-dos. Attach the hours to the to-do that represents the deliverable or decision. If the work starts from a message, use the note to identify the discussion and record the time on the related to-do, so the total stays reviewable by task.
Keep one deliverable grouped under the clearest to-do. Splitting the same work across a call entry, a file entry, and a task entry makes per-to-do totals harder to trust. Creating or naming a to-do for the actual outcome gives each person the same target for timers and manual entries. The reviewer then sees effort against scope, status, and owner, with fewer disconnected hours to reconcile.
A free one-off tool is enough for a small cleanup job: one person records a few entries, checks the dates, and sends the totals for review. A managed workflow becomes necessary when several people track on the same Basecamp project, billed work must stay separate from internal work, or managers need an approval trail before numbers reach payroll, billing, or project reporting.
Everhour turns that record into a controlled process through team management features: approvals, lock rules, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, team groups, and team-wide policy defaults. Its billing setup keeps billable status at the project level, allows task-level non-billable exceptions or custom task rates, and supports budget alerts at 50%, 80%, or custom thresholds.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A review-ready entry identifies the Basecamp project, to-do, person, date, duration, and short work note. The note should name the concrete output or blocker, such as a draft, fix, call result, or handoff. Entries lose value when they collapse several unrelated tasks into one daily total because reviewers cannot connect hours to scope or status.
Timer entries fit active work where the person knows the to-do before starting. Manual entries fit completed work, offline blocks, or corrections made the same day. Teams should define rounding and note rules in advance, then review manual entries closely because memory-based time records usually need clearer notes than timer-based records.
Record the hours on the Basecamp to-do that owns the outcome. A message thread, schedule item, or file can explain why the work happened, but the time record needs a to-do for reporting by project, list, status, and task. Add the source context in the note so the reviewer can trace the work without losing the task-level total.
Set the project's billing approach before entries start: hourly project rate, hourly member rate, fixed fee, or non-billable. For billable projects, decide which tasks need non-billable treatment or a custom task rate. A late billing decision forces reviewers to reclassify old entries and increases the chance that client invoices include the wrong work.
To-do totals show effort against a defined work item, so the review has more detail than a broad project bucket. A manager can compare hours with the to-do's owner, due date, completion status, and list context. Those totals also separate small support tasks from larger deliverables, which makes billing review and future estimates more precise.
Everhour Team Management gives admins approval workflow, lock rules, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, team groups, and policy defaults. Managers can approve or reject submitted time before billing or payroll review, while locked periods protect approved Basecamp to-do entries from regular-member edits.
Everhour uses its browser extension to embed tracking controls in the Basecamp web app, letting a user start a timer or add time from the to-do context. The integration syncs Basecamp projects, lists, and to-dos into Everhour reports; Everhour states the Basecamp integration does not run in Basecamp native apps.
Use Everhour Team Management to route Basecamp to-do time through approvals, locked periods, admin corrections, tracking limits, and team policy controls, so every project keeps cleaner records before billing or payroll review.
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