Everhour keeps Basecamp project hours ready for agency billing review, with approvals before client invoices are prepared.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agency client billing starts with turning Basecamp project work into a clean record the client and finance team can both follow. The practical output is a reviewed set of hours with the right client, project, to-do, person, date, note, billable status, rate, and amount. The record should explain why the client is being charged and leave internal time visible for margin review.
Agency billing fails when the invoice total is separated from the work trail. Keep the Basecamp project, to-do list, and to-do as the backbone, then attach billing decisions before the invoice is drafted. Retainers, time-and-materials work, and mixed-fee projects all need the same control: approved hours, clear exclusions, and a rate source that finance can defend.
Basecamp projects, to-do lists, and to-dos give the billing record its work context. Preserve the to-do title, notes, assignee, subtasks, due date or date range, recurring schedule, and completion status where those details explain the client work. A task labeled Homepage QA with a short note is easier to defend than a loose entry labeled testing.
A client-facing backup should connect each time entry to the same project and to-do structure the client recognizes. Include person, date, hours, comments, billable status, billable amount, and any non-billable time kept for context. Reports built from project, to-do, list, task ID, and task status fields give finance the detail needed to group invoice lines without rewriting the work history.
The clean split starts at the project billing setup. A project can be treated as hourly project rate, hourly member rate, fixed fee, or non-billable, and a synced to-do task inside a billable project can still be excluded from billable totals. For projects billed by member rate, a specific person's project rate can be set to 0 when all of that person's work should stay non-billable.
Rates need the same discipline. Use a project rate when the client pays one blended rate, member rates when the contract prices people differently, and custom task rates for time-and-materials work that has a special price. Date any rate change from the day it takes effect so older approved work keeps its original value in reports.
A one-off billing tool is enough for a small job with a single client, a short list of Basecamp to-dos, one rate, and no approval round. It gives you a quick invoice backup. The person preparing it still has to check billable status, rates, notes, and duplicate entries before sending anything to the client.
Everhour fits the longer agency workflow by embedding time controls in Basecamp through the browser extension and sending tracked work into timesheets, reports, budgets, and invoices. Teams can approve or reject submitted hours, lock approved entries, price work by project, member, or task, and move approved, rate-priced hours toward billing without re-keying the same project history.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start from the client agreement, then map that agreement to projects and synced to-do tasks. Bill client-approved delivery work, mark internal administration and excluded tasks as non-billable, and keep both categories in the review file. The invoice total should come from approved billable time, while non-billable time remains visible for scope, margin, and staffing review.
Set the default at the project level. Project billing status chooses hourly project rate, hourly member rate, fixed fee, or non-billable. Inside a billable project, mark the specific to-do task non-billable when the client should not pay for that work. This structure keeps the default simple and reserves exceptions for named tasks.
Use one project rate when the client pays the same hourly price for all work. Use member rates when seniority, role, or contractor cost changes the client charge. Use custom task rates for time-and-materials work with a special agreed price. Date rate changes from their effective day so older reviewed work keeps its original calculation.
A useful billing backup shows the client, project, to-do list, to-do, task ID, task status, person, date, hours, comments, billable status, rate, and amount. The report should also show non-billable time when that time explains account management, internal review, or excluded work that affected agency capacity.
A manager should review late or changed entries before the invoice is generated. Separate timer-based entries, manual entries, and past-date additions if your time system tracks entry method, because those patterns show where the record needs confirmation. Lock the approved period after review so the same hours do not change after the client backup is prepared.
Everhour Timesheets collects weekly Basecamp project hours and working hours by person so managers can review submitted time before billing. Admins can approve, reject, or partially approve timesheets, and approved time stays locked for regular members before finance prepares client billing records.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice without rebuilding the timesheet manually. Invoice amounts use rates, time, and billable expenses while excluding non-billable work from client totals before export.
Use Everhour Timesheets to collect weekly Basecamp project hours, approve or reject submitted time, and lock approved entries before agency invoices move forward with fewer billing disputes.
14-day free trial · No credit card · Cancel anytime
