Online totals depend on clean time, rates, and billing status; Everhour keeps those details connected inside work tools.
Track billable vs. non-billable time and see your real utilization rate and revenue potential in seconds.
Working hours in the period
Admin, meetings, internal work
Industry average is 75–80%
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This calculation answers how much client-facing work is worth before payment collection. For U.S. work, the base amount is normally stated in USD. The core total is billable hours multiplied by the agreed billable rate, after entries have been rounded according to the client contract, engagement letter, or internal billing policy.
The result helps you check an invoice, estimate revenue, compare billed time against worked time, or catch missing non-billable entries before a client sees the bill. For U.S. invoices, do not add a national VAT or GST line. The United States has no federal VAT/GST, and any tax input must follow the applicable state and local treatment for that service.
An online calculator is fastest when you enter only final billing inputs, not every raw timer entry. Add approved billable hours, exclude non-billable admin work, use the client-facing rate, and apply the billing increment before multiplying. If a client requires 0.1-hour billing, six minutes is one increment. If the client requires 15-minute billing, the same raw entry rounds differently.
The common mistake is mixing worked time, billable time, and billed time. Worked time includes everything performed. Billable time is the portion allowed under the agreement. Billed time is the portion you actually put on the invoice after write-downs, discounts, or courtesy reductions. An online total is useful only when you know which one you are calculating.
The basic formula is billable hours × billable rate = billable amount. For a mixed-rate project, calculate each rate category separately, then add the subtotals. For example, 26 approved discovery hours at $175 per hour equal $4,550, and 14 approved review hours at $125 per hour equal $1,750.
The combined billable value is $6,300 before taxes, write-downs, expenses, or collections. If the invoice is later reduced to $5,985, the realization rate is 95% because the billed amount is lower than the standard billable value. That distinction matters when you review pricing, staffing, and client profitability rather than the invoice total alone.
A one-off online check is enough when the work is simple: one client, one rate, a small number of entries, and no approval dispute. It also works for quick estimates before a proposal or for checking whether a manual invoice total matches the engagement terms.
A managed workflow becomes necessary when time is captured across projects, people, and tools. Everhour fits that workflow by embedding tracking controls inside supported project management tools, syncing project and task metadata, and keeping timesheets and budgets visible in the work tools where entries originate before billing review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use approved billable time, multiply it by the billable rate, and add separate rate categories only after each subtotal is calculated. Do not start with total hours worked unless every hour is billable. For U.S. work, keep the base amount in USD and add any applicable state or local tax only when that service is taxable in the relevant jurisdiction.
The base billable-hours total does not automatically include taxes. The United States has no federal VAT/GST or national sales-tax rate for billed professional time. Tax treatment is state and local. For example, Texas taxable services can reach an 8.25% combined rate, while New Mexico gross receipts tax varies by business location from 5.125% to 8.6875%.
Convert entries to the client-approved billing increment before calculating the dollar amount. A 0.1-hour increment uses six-minute units, while a 15-minute increment uses quarter-hour units. Apply the same rounding rule consistently across all entries covered by the contract or billing policy, then multiply the rounded billable time by the correct rate.
Billed hours can be lower when you apply a write-down, discount, cap, or client-specific adjustment after calculating the standard billable value. Non-billable time is different because it is excluded before the billable total is calculated. This distinction explains why realization can fall below 100% even when all time entries were recorded correctly.
Payment timing matters after the invoice is issued, not when calculating the base billable amount. For federal-agency vendor invoices, Prompt Payment rules generally use the contract date, accepted discount terms, an accelerated-payment rule, or 30 calendar days after receipt of a proper invoice. The late-payment interest rate is 4.125% for January 1 through June 30, 2026.
Everhour integrates with tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, QuickBooks, Xero, and others, adding tracking controls inside supported workflows. Project and task metadata sync into Everhour, so billable-hour reports follow the same structure teams already use for work.
Track billable work where tasks already live, keep project context attached, and move cleaner approved time into billing with Everhour integrations.
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