Everhour keeps Basecamp project time ready for reporting, while staffing agencies review weekly staff timesheets before payroll and billing.
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A staffing agency timesheet has to answer three questions fast: who worked, which Basecamp project or to-do the time belongs to, and whether the week is ready for payroll or client billing. The useful record is a weekly view by person, not a pile of separate updates scattered across project work.
For Basecamp work, keep the work source clear. Projects, lists, to-dos, assignees, due dates, and completion status give reviewers the context they need. Time entries should point back to that structure so a manager can compare the submitted week with the actual assigned work before approving it.
A defensible staffing timesheet separates project hours from general working hours. Project hours show the client or assignment that consumed the time. Working hours show the employee's total week, including non-project categories your agency reviews alongside assigned work. Mixing those two views creates billing questions and payroll rework.
Use consistent entry detail across the team. Each line should include the person, date, hours, Basecamp project, to-do or list when available, and a short note when the work needs context. A line such as "Tuesday, 3.5 hours, Acme onboarding, candidate screening to-do" is easier to approve than "Admin work."
Staffing agencies need a weekly cutoff, a submission step, and a manager review before hours move into payroll or invoicing. The reviewer checks missing days, unusually high daily totals, late changes, and entries attached to the wrong client project. That review matters because one person's correction can change the client invoice and the employee pay record.
Approved time should stop moving. Late edits after approval weaken the record because payroll, client billing, and staffing margin reports no longer match the reviewed week. Use a correction process for reopened or adjusted time so the change has a visible reason, date, and reviewer action.
A free one-off timesheet works for a short placement, a small internal project, or a single weekly export. It breaks down when multiple recruiters, contractors, clients, and managers need the same weekly record, especially when payroll and billing have different review deadlines.
Everhour turns Basecamp time into a managed record by supporting submissions, approvals, locked periods, admin corrections, and exports. That gives staffing managers a reviewed operating file before reports, payroll, or client billing use the hours, instead of rebuilding the week from disconnected notes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Summer 2026
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Set a weekly submission deadline, then review each person's project hours against assigned Basecamp work. Check the client project, to-do or list, date, hours, and note quality before approval. The reviewer should resolve missing entries and wrong-client time before payroll or billing receives the week.
Use the Basecamp project name, to-do name, list or section, task ID when available, and task status when the time needs work-level context. Staffing agencies need those details because one employee can work across several client assignments in the same week.
Use the same weekly structure for both groups when the agency reviews client work, payroll, or billing from one record. Separate worker categories through roles, groups, projects, or notes rather than changing the basic format. A shared format makes cross-client review faster.
Corrections after submission should require review when they change the person, date, hours, client project, billable status, or payroll-relevant total. Small note cleanup can follow a lighter process. The risky edits are the ones that change pay, invoice totals, or client assignment history.
Locked periods keep regular members from changing submitted or approved time after the review window closes. Payroll teams need that control because a late edit can create a mismatch between approved weekly hours, exported records, and the amount paid or billed.
Everhour Reporting lets managers build reports with columns, grouping, filters, date ranges, and exports. For Basecamp-connected work, reports can include project, to-do, list, task ID, and task status, which helps staffing agencies review time by client assignment or staff member.
Everhour Timesheets let users submit weekly project hours or working hours, then managers approve, reject, or partially approve the submitted time. Submitted and approved time is locked for regular members unless withdrawn or rejected, which protects the reviewed staffing record.
Track approved staff time from Basecamp work, group it for review, and export cleaner records for payroll or client billing. Everhour connects weekly timesheets to reporting that staffing managers can act on.
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