Basecamp to-dos need accurate weekly work records. Everhour keeps billable and non-billable time ready for review.
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A clean team time record shows who worked, which Basecamp project and to-do they touched, the date, and the hours to review. The job is weekly control, not personal note-taking. A manager needs entries that map to Basecamp projects, lists, and to-dos so totals can be checked by person, project, and task status before billing or payroll review.
For staff, contractors, and client teams, the useful record is the one another reviewer can understand without asking contributors to reconstruct the week. A Basecamp to-do title, list, assignee, due date context, time entry date, hours, and short work note give that reviewer enough detail. Keep message, schedule, and file work tied back to a project to-do when the hours need to appear in the same weekly team record.
The record starts with structure. Basecamp projects group the client or internal initiative, to-do lists group the work area, and to-dos carry the assignable unit with title, notes, assignee, subtasks, due date or date range, and completion status. Hours should attach to that smallest reviewable unit. A vague entry against a project hides whether the time belonged to design, support, rework, or approval.
Use a weekly grid when multiple people contribute to the same project. Review each person by day, then compare the total with the project and to-do detail underneath it. A clean Friday record can read: Jordan, March 6, 2026, 2.5 hours, onboarding checklist to-do, client setup notes. That level of detail gives finance a billable line and gives the manager a task-level explanation.
Hours worked describes time actually spent. Assignment estimates and due dates explain planning context, and they do not prove labor. Keep the entry date, person, to-do, and notes tied to the work done that day. Late weekly summaries lose detail fastest when contributors roll several small tasks into one block, especially after a project moves from active work to review.
Separate billable work, internal work, rework, and admin cleanup before totals reach a client or payroll reviewer. A single eight-hour entry on a broad project forces the reviewer to infer too much. Several entries with clear to-dos and notes make exceptions visible: support outside scope, a non-billable kickoff, a bug fix, or a correction made after the first submission.
A one-off hours worksheet is enough when you need a quick export for a small project, a single client, or a short retrospective. It works when contributors already agree on the source to-do, every entry is current, and nobody needs rate rules, budget alerts, approvals, locked periods, or later corrections. The risk starts when the same week feeds billing, payroll review, and project cost reporting.
Everhour turns Basecamp to-do hours into a reviewed operating record. Team members track from Basecamp in the browser, managers approve or reject weekly timesheets, admins can lock editing after a chosen number of days or after approval, and admins can correct entries while activity history keeps later changes visible. Reports can separate billable time, non-billable time, billable amount, and cost before the handoff to invoicing, payroll review, or project analysis.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
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Record time against the specific Basecamp to-do that represents the work, then keep the person, date, hours, and short note with the entry. Include the list or section when several teams share one project. The to-do title and status give the reviewer task context without turning the timesheet into a long narrative.
Review the week by person first, then scan the same hours by project, list, and to-do. Check missing days, unusually high daily totals, empty notes on large entries, and changes made after submission. A reviewer should be able to explain the total without asking every contributor to restate the week.
Approved hours should stay stable after the review cycle closes. Admins can stop regular members from changing entries after a chosen number of days or after timesheet approval. Use the lock rule before billing, payroll review, or management reporting so late corrections follow a controlled admin path.
Tie message replies, schedule work, file review, and coordination time to the closest project to-do when the hours need the same weekly review. The note can name the source, such as client message review or release schedule update. This keeps the time inside the project structure that managers can filter and compare.
Combining billable client work, internal work, and admin cleanup in one entry weakens the report. Split the time before review when the work belongs to different billing treatment or cost analysis. The split gives finance a clean billable total and gives the project manager a clear non-billable explanation.
Everhour lets admins set Basecamp project billing status, mark specific tasks non-billable, apply custom task rates, and use member-rate exceptions when a person's work should stay out of billable totals. Admin reports can show billable time, non-billable time, billable amount, and cost by member or task.
Everhour supports submitted and approved timesheets that stay locked for regular members unless time is withdrawn, rejected, or corrected by an admin. Managers can approve, reject, or partially approve weekly time, and activity history helps show later changes before payroll review, billing, or reporting.
Turn Basecamp to-do hours into approved, rate-aware records. Everhour separates billable and non-billable time by project, task, member, and report column for cleaner billing and cost review.
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