Everhour adds budget targets, rates, alerts, and cost reporting to the work your team tracks in Basecamp.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Basecamp project budgeting needs a clear view of what the work is consuming against the plan. The practical job is to set a target, track time against Basecamp work, apply the right rates, and see whether actual cost is still inside the approved limit. A budget review should show planned, used, and remaining work before an overrun reaches the client or the month-end report.
Treat each Basecamp project as the work container. To-dos, lists, assignees, and due dates describe the work; logged time, cost rates, billable settings, and budget alerts explain the financial position. A useful budget view connects those pieces without forcing managers to rebuild the same numbers in a spreadsheet every week.
Start with the budget shape. Hour-based budgets work when the main constraint is capacity, such as 120 approved project hours for a phase. Money-based budgets work when the constraint is spend, such as a $12,000 fixed fee or monthly retainer ceiling. In Everhour, the same Basecamp project can be set as non-billable, fixed fee, or time-and-materials with project, member, or custom task rates.
Rates turn logged time into cost and revenue. A member's cost rate represents internal labor expense, while the billable rate represents the amount charged to the client. Everhour keeps those rates separate, supports per-person defaults and project overrides, and can date rate changes so older reports keep the original calculation. Mark a task non-billable before it reaches billing reports when the work should stay visible for cost control but excluded from client charges.
Read the budget in three columns: planned, actual, and remaining. Planned comes from the hour or money target. Actual comes from tracked time multiplied by the relevant cost or billable rates, plus expenses when the fee budget includes them. Remaining shows the room left before the project needs a scope change, staffing change, or billing conversation.
Use thresholds as early warnings that arrive before the end-of-period summary. In Everhour, an admin chooses the alert points for Basecamp projects; 50%, 80%, and custom percentages are available. Route the alert to the manager who can change assignments, rates, or client communication. To-do estimates add task-level context by showing remaining time or over-estimate hours, while the budget stays tied to the project target.
A one-off budget check is enough when the question is narrow: current hours against a fixed target, one project, one manager, and no recurring review. Export the current report, compare actual cost with the plan, and decide whether the next action is pause work, reset scope, or update the estimate. That process breaks down when several Basecamp projects share people, rates, or a client-level cap.
Everhour Project Budgeting fits the managed version of that workflow. The browser extension places tracking controls in Basecamp, logged time flows into project budget reports, and admins can use recurring budgets, configurable email thresholds, budget protection, and reviewed timesheets before billing or cost reporting. That gives budget owners a repeatable record instead of a fresh spreadsheet every review cycle.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with one project-level target, then keep the Basecamp context visible in reports: project, to-do, list, task ID, and task status where the synced work item provides it. Add the rate logic separately: internal cost rate for spend, billable rate for revenue, and billing status for whether the work belongs on an invoice.
Use an hour budget when the risk is team capacity or scope creep measured in effort. Use a money budget when the limit is a fixed fee, retainer, or internal spending cap. Review both views for projects with labor pressure and a financial ceiling because hours explain delivery pressure and money explains margin, burn, or reimbursement exposure.
Set threshold alerts below the full budget, then route them to the person who can change the plan. An admin chooses the alert points; 50%, 80%, and custom thresholds support different review policies. A 50% alert starts a midstream check, and an 80% alert forces a scope review before tracked time reaches the point where stopping work creates a delivery problem.
Use each Basecamp to-do for estimate and actual time. Keep the budget target at the project or client level. To-do estimates identify the task that caused the variance; the project budget decides whether the overrun changes scope, staffing, or billing. That separation keeps task execution detail from replacing the financial control point.
Entries distort budget reports when they use the wrong project, land on a vague to-do, carry the wrong billable status, or arrive after the review period closes. Missing non-billable flags also inflate client-facing totals. Locking reviewed periods and approving timesheets before billing or cost reporting keeps corrections from changing the same budget after managers have acted on it.
Everhour Project Budgeting tracks Basecamp project budgets as people log time, with hour-based or money-based targets and configurable email thresholds. Admins can also use budget protection to stop running timers and prevent extra logging after the budget is exceeded on that project.
Everhour cost and billable rates keep internal labor cost separate from client-facing billable rates. Reports can show billable time, non-billable time, billable amount, and cost by Basecamp project, to-do, list, member, or task status so managers can trace the number back to the work record.
Use Everhour Project Budgeting to tie Basecamp project time, rates, and thresholds to reviewed work. Budget owners catch spend early and keep cost decisions grounded in Everhour reports.
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