Everhour tracks Basecamp to-do time and approved timesheets for utilization reporting across people, projects, and dates.
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Use this page when you need a clear utilization view for Basecamp work: who spent time, which projects absorbed it, and which to-dos drove the total. The useful output is a report you can review with a team lead, owner, client, or finance person without rebuilding the same spreadsheet every week.
Resource utilization needs a defined ratio before anyone interprets it. A practical view starts with tracked project hours by member and date range, then separates billable from non-billable time when billing matters. Project, to-do, list, task status, and task ID details keep the rollup tied to the actual Basecamp work.
A project breakdown answers whether one Basecamp project is consuming more time than expected. A member breakdown answers whether one person is overloaded or underused. A to-do or list breakdown shows which work items created the hours, especially when a status review needs more detail than a single total.
A client or date-range view changes the conversation. Client grouping supports retainer, invoice, and account review. Weekly ranges work for team correction because missing entries are still fresh. Monthly ranges work for owner and finance review because they show patterns, billable share, and cost movement over a complete reporting period.
Utilization is a ratio, so the numerator and denominator must be explicit. For project utilization, use tracked project hours against planned capacity or an estimate. For billable utilization, compare billable time with total tracked work. For cost review, pair tracked hours with labor cost, billable amount, and non-billable time.
The common mistake is treating one utilization percentage as a verdict. A member at 85% billable utilization tells a different story if the remaining 15% was sales support, internal cleanup, or unassigned time. Keep billable and non-billable time in the same report, then filter only after the full workload is visible.
A one-off export works when you need a quick snapshot for one project, one date range, or one stakeholder update. Downloadable CSV, Excel/XLSX, or PDF reports are enough when the report does not need approval history, recurring delivery, locked periods, or a durable trail from time entry to billing review.
A managed workflow matters when Basecamp to-do time feeds payroll, billing, budget, and utilization review every week. Everhour keeps approved timesheet data, role-gated money columns, and exports in one reporting layer, so the standing report starts from reviewed time rather than manually copied rows.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Resource utilization for Basecamp projects compares tracked work with the capacity, estimate, budget, or billable target you choose. The report should name the ratio before showing the number, such as billable time divided by total tracked time or project hours divided by planned capacity. That definition keeps the result useful instead of vague.
Start with the question the report must answer. Project grouping shows workload concentration, to-do grouping explains the work behind the hours, and member grouping shows who carried the load. A strong utilization report keeps those dimensions available so a manager can move from summary to detail without losing the Basecamp context.
Non-billable work should stay visible in utilization review because it explains the gap between total work and client-facing work. Hiding it makes billable percentages look cleaner while removing the operational reason behind the number. Mark non-billable tasks clearly, then review billable time, non-billable time, cost, and billable amount together.
Use a weekly range for correction and a monthly range for trend review. Weekly reporting catches missing hours, unusual daily totals, and work assigned to the wrong to-do while the team still remembers the details. Monthly reporting supports cost, billing, and staffing decisions because it smooths out short project spikes.
A utilization report becomes misleading when the denominator changes between views. Comparing one member against working hours, another against project capacity, and a third against billable targets creates a false ranking. Set the denominator first, keep billable and non-billable work visible, and use the same date range across the group.
Everhour Timesheets support weekly project hours or working hours for review, depending on whether the team tracks task time, timecards, or both. Managers can approve, reject, partially approve, and lock submitted time before utilization reports use it.
Everhour Reporting can export saved reports as CSV, Excel/XLSX, or PDF with columns such as project, client, member, task, billable time, labor cost, and invoice status. That gives finance, clients, or leadership a shareable view without requiring them to work inside the reporting setup.
Track Basecamp to-do hours, approve weekly timesheets, and export standing utilization reports from Everhour so workload, billing, and cost reviews start with approved time.
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