Cleaning crews work across sites, shifts, and tasks. Everhour turns that time into budgets, billing, and payroll-ready records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Cleaning businesses need timesheets that show who worked, where they worked, and which shift the hours belong to. U.S. DOL describes janitorial employees as generally working at one or more locations during a shift, so a weekly total alone leaves too much missing. A cleaner assigned to two buildings on Tuesday needs site-level entries, not one undifferentiated eight-hour block.
Each entry should capture the worker, date, start and stop time, client or building, task, breaks, travel between work sites, and billable status. Common task labels include floors, restrooms, trash, disinfecting, supplies, minor repairs, and securing buildings. That detail helps the same time record support payroll review, client invoices, and job profitability instead of creating separate spreadsheets for each use.
Covered employers must keep accurate records for each nonexempt worker under the FLSA, including hours worked each day and total hours worked each workweek. The federal rule does not require a specific format. A time clock, supervisor-kept sheet, employee-entered timesheet, or software system works when the records are complete and accurate.
Cleaning schedules often include full-time, part-time, evening, night, or weekend work. The FLSA does not require premium pay solely because work happens on Saturday, Sunday, a holiday, or a rest day. Covered nonexempt employees must receive overtime pay after 40 hours worked in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless an exemption applies.
Client billing needs cleaner time grouped differently from payroll. A payroll reviewer needs total hours by employee and workweek. A client invoice needs billable time by building, visit, task, or service line. Billable revenue follows a simple structure: billable hours multiplied by the agreed hourly rate. Internal admin, supply runs, corrections, and some travel may stay non-billable depending on the client agreement.
A clean weekly record might show Maria working 3 hours on lobby floors at Building A, 2 hours disinfecting restrooms at Building B, 30 minutes traveling between sites, and 30 minutes on supply inventory. The billing decision turns on the contract, but the timesheet still needs each category visible. Blended entries make it harder to defend invoices and spot low-margin jobs.
A free timesheet works for a small crew, one building, or a short service job where the main goal is a clean weekly total. It becomes weaker when teams rotate across multiple client sites, managers need approvals, or the same hours must feed payroll, invoices, and job-cost reports. Re-entering time into billing files creates errors and slows month-end review.
A managed workflow keeps approved hours tied to clients, sites, budgets, and billing methods. Everhour Project Budgeting can track hour-based or money-based budgets, reset budgets on recurring schedules, send threshold alerts, and support client-level budgets across multiple projects. That structure helps cleaning companies watch service contracts before labor overruns erase the margin.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A cleaning-service timesheet should include the worker, date, start and stop time, total daily hours, total weekly hours, client or building, task, breaks, travel between work sites, and billable status. Covered employers must keep daily and weekly hours records for nonexempt workers under the FLSA, and the chosen format must be complete and accurate.
Separate entries make payroll, billing, and job costing cleaner when a worker serves more than one location in a shift. DOL guidance for janitorial, landscaping, and security employers says hours from more than one job site or position must be counted together for overtime, so site detail should support the total rather than split the workweek.
Travel between work sites generally counts as hours worked for janitorial, landscaping, and security employers under DOL guidance. Track it separately from cleaning tasks so payroll includes the time and client billing follows the service agreement. A separate travel line also shows whether routes, assignments, or building schedules are driving labor cost.
A weekly total is not enough for covered nonexempt workers under FLSA recordkeeping rules. Employer records must include hours worked each workday and total hours worked each workweek. Cleaning businesses also need enough detail to connect hours to buildings, crews, and tasks, especially when workers move between locations during the same shift.
The common mistake is mixing billable cleaning time with non-billable admin, breaks, supply handling, or travel in one entry. The invoice then lacks a clear link between the billed hours and the actual site work. Separate task and billing-status fields give managers a cleaner record before sending the invoice.
Everhour Project Budgeting tracks time or money budgets as crews log hours against client work. Cleaning companies can use recurring budget periods for ongoing contracts, budget alerts at defined thresholds, and client-level budgets when one customer has several buildings or service projects.
Everhour Timesheets lets workers submit weekly hours for review, and managers can approve, reject, or partially approve submitted time. Submitted and approved time stays protected from regular edits, which helps preserve the record used for payroll, billing, and reporting.
Track approved crew hours against client budgets, recurring service periods, and billable work. Everhour gives cleaning teams earlier budget visibility before payroll and invoicing.
14-day free trial · No credit card · Cancel anytime
