Advertising work spans accounts, campaigns, retainers, and rush deadlines. Everhour keeps agency hours organized by workflow.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Advertising agencies need time records that separate client accounts, campaigns, projects, tasks, staff roles, and billing context. A useful entry says more than "client work." It names the account, the campaign or deliverable, the task type, the person, the date, and the hours worked. That structure supports project billing, retainer reviews, cost reconciliation, staffing decisions, and profitability checks.
A typical week can include account meetings, creative concepting, media planning, production revisions, trafficking, reporting, and client calls. Put each block against the right client and campaign instead of storing one daily total. For U.S. covered non-exempt employees, FLSA records must also include hours worked each workday and total hours worked each workweek.
The most useful agency setup starts with the client account, then narrows the work to campaign, project, task, and role. That structure mirrors how account and project managers coordinate creative, sales, finance, media, and client-facing work. It also gives finance a cleaner path from raw time entries to budget status, invoice support, and labor-cost analysis.
Use task names that describe the billable activity, such as "Q3 launch concept development," "paid social media plan," or "client review revisions." Add role or department detail when rates vary by function. Agency billing benchmarks commonly use department and position context, so a designer hour, media planner hour, and account director hour should stay distinguishable.
Project-based work and AOR or retainer-based work need different review habits. A fixed project needs time compared with the estimate and scope. A retainer needs time grouped by client, month, campaign, and service area so the agency can see whether the account is consuming the planned labor mix.
Cost-plus, hourly-rate, and media-commission models can add reconciliation pressure. In those cases, vague entries create cleanup because finance cannot tie hours to the correct account, role, or methodology. Clean records reduce disputes: each entry should explain the client benefit, the work category, and the rate context without turning timesheets into long narratives.
A free one-off total works for checking a single week, a small pitch project, or a short freelance collaboration. It is enough when one person needs a simple record of client hours and no approval, budget review, or payroll handoff follows. Export the record, keep the client and project labels clear, and archive the supporting detail.
A managed workflow fits agencies with multiple accounts, departments, approvers, and billing rates. Everhour Team Management supports roles, project assignments, team groups, weekly capacity, approvals, lock rules, tracking limits, and admin time correction. That gives agency leads a controlled path from entered time to reviewed timesheets, staffing visibility, and client-ready billing support.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
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An agency time entry should include the date, person, client account, campaign or project, task type, staff role, and hours worked. Add billable status, rate context, and a short work note when the entry supports invoicing or reconciliation. For U.S. covered non-exempt employees, employer records must also show daily hours worked and total hours worked each workweek.
Retainer tracking should group time by client, period, service area, campaign, and role so the agency can compare labor used with the retained scope. Project tracking should focus on the specific deliverable, estimate, task stage, and budget. Mixing retainer and project work under one general client bucket hides over-service, under-scoped work, and staffing pressure.
The FLSA does not require premium pay solely because work happened on Saturday, Sunday, a holiday, or a regular rest day. For covered non-exempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless another law, policy, or agreement adds more.
The biggest billing dispute starts when staff track hours to a client but skip the campaign, task, role, or billable status. Finance then has hours without enough context to support the invoice or reconcile a cost-plus, hourly-rate, or media-commission arrangement. Require the work category at entry time, before memory fades.
The FLSA does not require one specific timekeeping form or system. Covered employers must keep complete and accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
Everhour Team Management lets agencies assign roles, control project access, group teams by department, set weekly capacity, and route submitted time through approvals. Managers can lock approved periods, correct entries as admins, and apply tracking limits before time feeds billing review or payroll checks.
Everhour Reporting turns logged time, budgets, costs, and project data into reports grouped by client, project, member, task, billable time, labor cost, and budget metrics. Agency leads can export reports as CSV, Excel/XLSX, or PDF for client reviews, finance handoff, or internal profitability checks.
Use Everhour Team Management to approve, lock, correct, and group agency time by role, project, and team before hours reach invoices, payroll review, and budget decisions.
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