Everhour records agency work by client, project, and task, then turns approved time into reports, budgets, and invoices.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agencies track time to protect billing accuracy, project budgets, and team capacity across several client accounts at once. A useful entry names the client, project, task, person, date, time spent, and billable status. That structure separates paid client work from internal meetings, sales support, admin work, and agency operations.
For a creative agency, a Monday entry could read: Acme Co., spring campaign, landing page draft, 2.5 hours, billable. A second entry for the same person could read: internal planning, weekly resourcing, 0.75 hours, non-billable. Those labels make the week usable for invoicing, utilization, and staffing review without rebuilding the story later.
Client, project, task, and billable status are the core dimensions because agency work moves through different commercial models. Time-and-materials projects need clean billable hours. Retainers need enough detail to show burn-down against a monthly allowance. Fixed-fee projects still need time records so managers can compare actual effort against the budget.
Utilization, often called chargeability in agency settings, only works when non-billable time is recorded too. One common calculation divides billable hours by total recorded hours for the period. Another divides billable hours by fixed available hours, such as a standard workweek. Pick the denominator before reporting results, because the same person can show different utilization under each method.
The most common agency mistake is treating time tracking as a memory exercise at the end of the week. Late entries lose task detail, split work under the wrong client, and hide scope creep until the invoice is already uncomfortable to explain. Daily entries keep small changes visible while project managers can still adjust staffing or client expectations.
Budget review needs the same discipline. A project can look healthy in a task board while time records show too many senior hours on revision rounds. Recorded time lets managers compare actual effort with estimates, see which client work is consuming capacity, and decide whether the next similar project needs a higher fee, tighter scope, or a different staffing mix.
A free one-off tracker is enough when a freelancer or small agency needs a clean weekly total for one client. It works for a short project, a simple invoice, or a quick check of how much time went into a campaign. The record still needs client, project, task, date, time spent, and billable status.
A managed workflow becomes necessary when tracked time feeds invoices, budgets, approvals, payroll review, and resource planning. Everhour Time Tracking supports timers and manual entries, works inside supported project tools, and sends task and project hours into timesheets, reports, budgets, invoicing, and review workflows. Admins can use approvals, locked periods, reminders, and timer rules to keep agency records consistent.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Agency time entries should capture the client, project, task, person, date, time spent, and billable status. Those fields support invoices, retainer review, utilization, and budget reporting. Comments help when the work needs context, such as revision rounds, discovery calls, or client-requested changes.
Yes. Non-billable time gives utilization and capacity reports a real denominator. If an agency records only billable time, managers cannot see how much effort goes into internal meetings, sales support, rework, training, or admin work. That gap makes staffing plans and project margin reviews less reliable.
Yes, if the records are complete and accurate for the worker category involved. Under the FLSA, covered employers must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Employers may use any complete and accurate timekeeping method.
No. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. For covered nonexempt employees, the federal baseline requires overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek, unless another law, policy, or agreement adds more.
Agencies commonly use billable hours divided by total recorded hours, or billable hours divided by available hours. The recorded-hours method shows the share of actual work that became client-chargeable time. The available-hours method compares billable output against a fixed capacity number and can exceed 100% when billable hours pass that denominator.
Everhour Time Tracking lets agency teams record task and project hours with live timers or manual entries inside supported project tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those hours feed timesheets, reporting, budgeting, invoicing, and payroll review.
Everhour Project Budgeting tracks hour-based or money-based budgets as people log time and expenses. Agencies can use recurring budget periods for retainers, set threshold alerts, and compare tracked time with task estimates before a project runs past its approved scope.
Track approved hours by client, project, and task, then use Everhour Time Tracking to connect agency work with timesheets, budgets, invoices, and payroll review.
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