Everhour turns agency hours into reports, budgets, and invoices while teams compare tools for client work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agencies need time records that show which client, project, task, and work type each hour belongs to. A creative agency, digital agency, marketing team, PR firm, web studio, or media shop usually runs several client projects at once, so a timer alone gives too little context. The useful output is a record that separates client work from internal work and supports invoices, retainers, budgets, and delivery reviews.
A practical agency entry looks like this: client, campaign or website project, task, team member, date, time spent, billable status, and short note. Billable hours are charged to a client. Non-billable hours cover internal meetings, sales support, admin, or work the agency chooses not to charge. Recording both categories keeps utilization and profitability reporting honest.
The best choice is the tool that produces clean records for the decisions your agency makes every week. Compare each option against the reports it can produce: hours by client, project, task, person, billable status, cost, budget, and invoice status. A tool that looks fast during a demo can fail later if managers have to rebuild the data in spreadsheets.
Agency leaders also need to decide which denominator they use for utilization or chargeability. One common version divides billable hours by total recorded hours for the period. Another divides billable hours by fixed available hours, such as a standard workweek, which can go above 100% when billable hours exceed that fixed base. The software should make the chosen method clear.
Time-to-invoice work depends on complete entries. A client invoice backed by time records should connect billable time to the right client, project, billing rate, date range, and task detail. For a retainer, the same records help show burn-down against the agreed scope. For time-and-materials work, missing billable status or project labels can delay the invoice or understate revenue.
U.S. agencies with employees also need payroll-aware records. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
A free one-off tracker is enough when a freelancer or small team needs a weekly total for one client, one project, and a simple invoice. It stops being enough when the agency needs recurring reporting, manager review, budget alerts, utilization analysis, or a reliable handoff from tracked time to billing and payroll review.
Everhour fits the managed workflow side: tracked time flows into customizable reports, budgets, invoices, and team timesheets. Agencies can keep work inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, or Basecamp while time rolls into one reporting layer for client, project, and team decisions.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful agency tool should report hours by client, project, task, person, date range, and billable status. Stronger reporting adds labor costs, profit, invoice status, budget metrics, and project metadata. Those fields let managers review utilization, retainer burn, project margin, and staffing without rebuilding the time data manually.
Yes. Non-billable time belongs in the record because it affects utilization, staffing, and profitability. If an agency tracks only billable time, utilization based on recorded hours becomes inflated, and managers lose visibility into internal work, rework, sales support, training, or client work the agency chose not to charge.
A common mistake is comparing tools only by timer speed. Agencies need the timer, but the harder test is whether each entry keeps enough structure for billing, budget review, utilization, and project profitability. A fast timer with weak client, project, task, and billable-status reporting creates cleanup work before invoicing.
For U.S. agencies with employees, time tracking should preserve payroll review data. The FLSA requires covered employers to keep accurate records for non-exempt workers, including daily hours worked and total hours worked each workweek. The FLSA does not require one specific timekeeping system, but the chosen method must be complete and accurate.
Yes. One common utilization calculation divides billable hours by total recorded hours for the period, so non-billable tracking matters. Another divides billable hours by fixed available hours, such as a standard workweek. Agencies should choose one method, document it, and avoid mixing formulas across reports.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns. Agencies can group and filter by client, project, member, billable time, labor costs, profit, invoice status, budget metrics, and integration fields, then export reports as CSV, Excel/XLSX, or PDF.
Track client work with Everhour Reporting so agency time becomes grouped, filtered, exportable data for utilization, budgets, invoices, and project profitability.
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