Consulting work spans clients, rates, and deadlines, and Everhour keeps weekly time organized for billing and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for consulting firms that need a clean way to capture client work before billing, payroll review, utilization analysis, or budget conversations. Consulting work is contractual and project-based, often split between office work and client-site time. A useful record connects each entry to the client, engagement, task, consultant, rate, billable status, and approval status.
Use the same structure for strategy workshops, discovery calls, research, analysis, travel time, internal project management, and invoice review. A partner can see the engagement total, a project manager can review overruns, and finance can separate billable hours from non-billable work before sending a client invoice in USD without cleanup later.
Consulting time records need more than a start and stop time. Capture the client, project or engagement, task category, person, date, duration, billable status, billing rate, and short work note. Keep rates tied to the engagement rules: a senior consultant can bill at a different rate from an analyst, and research can carry a different rate from facilitation if the contract says so.
A practical line might read: March 5, 2026, Acme pricing project, market research, 2.5 hours, analyst, billable, $175/hour, "competitor pricing scan and summary." Internal staffing calls, proposal work, and invoice corrections should stay visible as non-billable categories so utilization reports reflect the real cost of delivering the engagement. That distinction protects margin analysis without padding the client bill.
Consulting leaders use time data to see whether a project is healthy before the invoice goes out. Billable utilization is commonly calculated as (billable hours ÷ available hours) × 100. Professional services billable utilization was 68.9% in 2024, while on-time project delivery was 73.4% and project overruns reached 11.3%, so vague time labels give managers little room to correct staffing or scope.
The common mistake is tracking only the hours that become invoice lines. Non-billable discovery, rework, internal coordination, and client-delay follow-up explain margin loss and schedule pressure. Weekly timesheet updates give project managers a current view of cost, budget, and timeline discussions instead of a month-end reconstruction from calendars and chat messages.
A simple weekly total works for a solo consultant closing one small invoice or checking whether a fixed-fee project consumed too many hours. It is also enough for a short internal review where no one needs approvals, rate rules, utilization history, or a repeatable handoff to finance. The record still needs labels that explain the work.
A consulting firm needs a managed workflow once several consultants touch the same engagement, different rates apply, or partners need approval before billing. Everhour can collect weekly project and working hours into timesheets, route them for approval, and keep approved entries locked so billing review starts from a controlled record rather than edited spreadsheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use a consistent hierarchy: client, engagement, task, consultant, date, duration, billable status, rate, and note. Separate tasks such as discovery, analysis, facilitation, project management, travel, and internal review. The structure lets partners compare effort across engagements, gives project managers a current budget view, and gives finance the detail needed to prepare invoices without relabeling entries later.
Mark time as non-billable when the contract does not allow the firm to charge it to the client or when the work supports the firm rather than the engagement. Common categories include proposals, internal staffing, admin cleanup, invoice corrections, and unapproved rework. Keep these hours visible because they affect margin, staffing decisions, and realistic utilization.
Yes, fixed-fee engagements still benefit from time tracking. A fixed client price still leaves the firm needing actual effort by consultant, project, and task to measure margin, spot scope growth, and price future work. Consulting Success's 2025 report found project rates at 36%, value pricing at 26%, and hourly fees at 23%.
Calculate billable utilization as (billable client hours ÷ available hours) × 100. The input decision matters: available hours should match the firm's capacity definition, and billable hours should exclude internal admin, proposal work, training, and other time the client cannot be charged for. A consistent definition makes month-to-month utilization useful instead of a rate-padding exercise.
For U.S. firms, the FLSA allows any complete and accurate method for covered employers. For employees covered by the FLSA minimum wage or overtime provisions, records must show daily hours worked and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. Keep payroll records at least 3 years and basic time and earnings records at least 2 years.
Everhour Timesheets collect weekly project hours and working hours by person, which gives consulting managers one place to review time before billing or payroll review. Team members can submit time, managers can approve, reject, or partially approve it, and submitted or approved entries stay protected from regular edits.
Everhour Reporting turns logged time, budgets, costs, and project data into custom reports. A consulting firm can group by client, project, member, billable time, labor costs, profit, invoice status, or budget metrics, then export a saved report as CSV, Excel/XLSX, or PDF for review.
Use Everhour Timesheets to collect weekly project and working hours, approve or reject submissions, and lock reviewed entries before invoices or payroll review, giving consulting firms a cleaner billing handoff.
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