Everhour turns tracked hours into reports and billing workflows, while mobile entries keep field work recorded near the task.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to capture work time when the job happens away from a desk: field visits, client calls, travel between job sites, support checks, or end-of-day cleanup. On a phone, short entries work best: select the project or task, add start and stop times or total duration, and save a note before details fade. Add the page to your home screen if you use it often, so the entry point sits beside your work apps.
A useful record does not need a special mobile format. Covered employers under the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek, but federal law does not require a specific timekeeping method. For billing, the entry should identify the client, project, person, work date, billable status, and work performed.
Start with the work date, worker name, client or internal project, task, and time amount. Add start and stop times when the work has a clear beginning and end, or use a total duration when the team policy allows duration-based entries. Mark billable and non-billable work separately. U.S. billing and rate fields normally use U.S. dollars, so keep rate labels and invoice notes consistent.
A clear sample entry reads: March 5, 2026, Client A, onsite network setup, 9:10 a.m. to 11:40 a.m., billable, $95 per hour, note: router replacement and connection test. That entry gives payroll a date and hours worked, gives billing a rate and client, and gives the manager enough detail to approve the time without a follow-up message.
Mobile entries get messy when every person uses a different shorthand. Set a small rulebook before the team relies on phone-based logs: required project field, required task field, note format, billable status, and correction process. Keep entries short enough to save quickly, but detailed enough to explain the work later. Avoid end-of-week memory dumps for covered nonexempt workers because daily hours worked still need to be recorded accurately.
Privacy deserves its own rule. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies should collect only what they need, keep it secure, and dispose of it safely. California's CCPA covers California employees and job applicants for covered businesses, so mobile time notes should avoid unnecessary personal details and sensitive context.
A one-off tracker is enough when you need a personal log, a single contractor summary, or a quick record for a client visit. It also works for a small job where one person reviews the entry and no approval chain exists. Download or copy the final records promptly, then store them with the invoice, project file, or payroll backup.
A managed workflow becomes the better fit when phone-entered time feeds payroll, client billing, budgets, or management reports. Everhour connects time entries to reporting, approvals, invoices, and exports, so mobile work does not sit in isolated notes. Teams gain a system of record when managers can review weekly hours, group time by project, and send clean reports forward.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A phone-based log can support U.S. wage records if it is complete and accurate. The FLSA does not require covered employers to use a particular timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
For field work, tap-in and tap-out entries create a cleaner timeline when jobs shift during the day. One visit total works when the team policy accepts duration entries and the record still captures the date, worker, project, and hours accurately. Covered employers still need daily and weekly hour totals for covered nonexempt workers.
A Sunday entry does not trigger federal overtime premium pay by itself. Under the federal FLSA baseline, covered nonexempt employees must receive overtime pay at not less than one and one-half times the regular rate for hours actually worked over 40 in a fixed 168-hour workweek, unless another law, policy, contract, or agreement applies.
U.S. employers must preserve payroll records for at least three years. Basic time and earnings records, including daily start and stop time cards or time sheets, must be kept for at least two years. A phone log used for payroll or billing review should be exported or stored in a place the business can retrieve later.
Privacy risk rises when time notes include personal facts that the business does not need for payroll, billing, or project review. Sensitive employee or customer context, medical details, and unnecessary location-style descriptions belong outside routine time entries. FTC guidance directs companies keeping sensitive personal information to collect only what they need, protect it, and dispose of it securely.
Everhour Reporting turns logged time into customizable reports with 45+ columns, grouping, metadata filters, date ranges, and formatting. Managers can export reports as CSV, Excel/XLSX, or PDF, or schedule recurring email delivery for payroll review, client billing, utilization checks, or project profitability analysis.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, or partially approve submitted time. Submitted and approved time is protected from regular edits, which gives payroll and billing reviewers a cleaner approval trail.
Turn scattered phone entries into scheduled reports by project, client, member, and billable time. Everhour Reporting organizes logged work with filters, grouping, exports, and scheduled delivery for cleaner payroll and billing review.
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