Project time splits quickly affect budgets and billing. Everhour keeps tracked hours tied to the right work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for splitting a week of work across several active projects without losing the project, task, and billing context behind each entry. A project manager, agency lead, consultant, or operations owner can use the structure to see where hours went, which projects consumed scarce capacity, and which entries need review before billing or payroll.
For U.S. employee time, project detail does not replace wage-and-hour records. The FLSA lets covered employers use any complete and accurate timekeeping method. Records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. Project codes help allocation, and daily and weekly totals keep payroll review grounded.
Each usable entry needs at least a duration, an entry type, a project, and a project task. A team can add client, billable status, rate, note, approval status, or location, but the project and task fields carry the allocation. A work breakdown structure helps by decomposing the project into components that match the way you plan, review, and bill the work.
A practical entry reads: 1.25 hours, billable, Client A website redesign, homepage QA revisions, note: browser fixes after client review. The next entry reads 2 hours, non-billable, Client B onboarding, internal kickoff prep. Separate entries show the real split. One blended note such as "client work, 3.25 hours" hides budget use and delays invoice review.
Multiple-project tracking fails when everyone records a daily total and chooses a project later. Project portfolios change, new work arrives, and management often has fewer available resources than requested work. Timely project-level entries answer the operating questions that matter: highest-priority assignment, utilization, schedule progress, budget exposure, and quality follow-through for delivery.
Granularity should match risk. A low-tolerance project for schedule or cost slippage needs more detailed tasks and diligent progress tracking against those tasks. A low-risk internal initiative can use broader task buckets. A clear rule prevents overtracking: track at the smallest level where a manager can make a staffing, budget, or billing decision from the data.
A simple tracker is enough for a short, one-person review, such as splitting this week between three internal projects or preparing a quick client summary. It also works when rates, approvals, and budget rules stay outside the time record. Export the result, keep the supporting notes, and file it with the invoice, project report, or payroll backup.
A managed workflow becomes necessary once time entries drive budgets, recurring retainers, approvals, or customer invoices. Everhour Project Budgeting connects logged time to time or money budgets, recurring periods, threshold alerts, budget protection, and client-level budgets across multiple projects. That setup gives project leads a system of record instead of a spreadsheet that gets repaired after the month closes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Create separate entries for the time actually spent on each project and task. A 3-hour block can become 1.5 hours for Project A research, 1 hour for Project B review, and 0.5 hours for Project C admin. Avoid equal splits unless the equal split matches the work performed. The note should explain the reason for the split when the work crossed client or budget lines.
A usable entry includes duration, entry type, project, and project task. Client, billable status, rate, comments, and approval status make the record easier to audit or invoice, especially for time-and-material work where customers are billed for incurred project costs such as hours and expenses.
No. Use a shared naming pattern for reporting, then adjust the task depth to the project's risk. Work with low schedule or cost tolerance needs detailed tasks and regular progress tracking. Smaller internal work can use broader buckets if those buckets still support decisions about staffing, budget use, and delivery status.
Corrections are valid when the original entry was wrong, and the corrected record should preserve the actual workday, project, task, and reason for the change. For covered nonexempt employees under the FLSA federal baseline, employers must pay overtime at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek. Hours may not be averaged across workweeks for FLSA overtime purposes.
Payroll records and project support records have different federal retention baselines. Employers must preserve payroll records for at least three years. Employers must also preserve basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. Client contracts, state law, tax rules, or internal policy can require longer retention.
Everhour Project Budgeting tracks time and money budgets as entries are logged, with one-time or recurring budget periods for ongoing work. Teams can send threshold alerts at 75%, 90%, 100%, or custom levels, use budget protection to stop extra logging after a budget is exceeded, and manage client-level budgets across several projects.
Everhour embeds timers and manual time entry in supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members track against existing tasks while logged time flows into one reporting layer for project budgets, utilization, billing, and review.
Move from one-off project totals to live budget tracking with recurring periods, alerts, and budget protection, so managers catch overrun risk before billing in Everhour.
14-day free trial · No credit card · Cancel anytime
