Everhour helps teams track project hours and approvals while multiple active projects compete for the same people.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to separate hours across several active projects without losing the story behind the work. A useful record shows who worked, the project, the project task, the duration, and the type of time entry. That structure lets a manager review capacity, a bookkeeper prepare billing, and a project lead compare actual effort against the plan.
Multiple-project teams also need daily and weekly totals when employees are covered by FLSA minimum wage or overtime provisions. Covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping form or system, but the record must be complete and accurate.
Each entry needs enough detail to survive review. Use one project name, one task or work breakdown structure item, one duration, one date, and one time type such as billable, non-billable, admin, support, or internal. A developer might log 2.5 hours to Client A, sprint backlog, bug fix, then 1 hour to Client B, support queue, investigation.
A detailed work breakdown structure matters more when a project has low tolerance for schedule or cost slippage. Broad buckets hide overruns until the invoice, payroll review, or budget check is already late. For time-and-material work, project hours connect directly to incurred costs that customers are billed for, along with expenses, items, and fees when the contract allows them.
The hard part is not collecting hours. The hard part is assigning scarce people across a changing portfolio. New work enters the queue, active work changes scope, and some projects require more resources than management can provide. Time records help answer whether people are working on the highest-priority projects, fully utilized, and still delivering on time and within budget.
Avoid one shared "general project work" code for busy weeks. That shortcut hides the exact project that consumed capacity and makes schedule promises less reliable. A better setup lets each person split a day across projects and tasks, then gives managers a weekly view of where effort went before they add another deadline to the same team.
A free tool is enough when you need a clean weekly summary, a simple project-hours export, or a one-time check before sending an invoice. It works for a small team with a short project list, clear billing rules, and no need for approvals, locked periods, resource planning, or a durable audit trail.
A managed workflow fits when multiple projects run at once and the same people move between them. Everhour Team Management supports roles, project assignments, team groups, weekly capacity, personal tracking limits, admin time correction, approval workflows, and lock rules, so project time becomes a reviewed operating record instead of a spreadsheet that changes after billing or payroll.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
The core fields are date, person, project, project task, duration, and time type. Add billable status, client, notes, and rate when the entry feeds invoicing or job costing. For U.S. payroll review, covered employers also need accurate daily hours and total weekly hours for non-exempt workers covered by FLSA minimum wage or overtime provisions.
Yes. A single day should be split when the employee works on more than one project, client, task, or cost category. One combined entry makes utilization and project cost reports less useful. Separate entries also show which project consumed capacity when managers compare actual work against schedules, budgets, and delivery priorities.
No. Project tracking explains where time went, while overtime review checks total hours in the fixed FLSA workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a 168-hour workweek at not less than one and one-half times the regular rate of pay.
The most damaging mistake is tracking time only at the client or department level when managers need project and task detail. Broad entries hide overruns, make fixed-price work look healthier than it is, and prevent leaders from seeing whether scarce resources are assigned to the highest-priority projects.
Weekend work needs accurate project and weekly-hour records, but the FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. The federal overtime rule applies when covered non-exempt employees work over 40 hours in a workweek, unless another law, policy, contract, or agreement adds a different premium.
Everhour Team Management lets admins assign roles, control project access, group team members, set weekly capacity, apply personal tracking limits, correct time entries, and approve timesheets. Those controls keep project hours tied to the right people and projects before managers use the data for billing, payroll review, or capacity planning.
Everhour Reporting turns logged project time, costs, budgets, and task data into configurable reports with grouping, filters, date ranges, and export options. Managers can compare billable and non-billable time, actual hours against estimates, and project profitability without rebuilding the same spreadsheet every week.
Track approved hours by project, task, and person, then use Everhour Team Management to control assignments, approvals, capacity, and locked time for cleaner billing and payroll review.
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