Everhour supports agency timesheets and approvals, giving media teams cleaner records for campaign labor, billing, and payroll review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A media agency needs time records that connect work to clients, campaigns, channels, and deliverables. Account managers, planners, buyers, creatives, finance staff, and media reps all touch the same campaign, so a useful timesheet separates client communication, planning, creative production, trafficking, optimization, reporting, and reconciliation instead of burying the week inside one general account line.
The goal is a record that a finance lead can bill from, a manager can approve, and a team lead can use to see where campaign effort went. For U.S. covered nonexempt employees, the record also needs accurate hours worked each workday and total hours worked each workweek. The FLSA requires accurate records, not one specific app or form.
A strong media agency timesheet starts with the same dimensions used in the media plan: campaign goal, KPI, audience, budget, media mix, timeline, measurement approach, and creative specifications. A practical entry reads like this: Client A, spring acquisition campaign, paid social, audience testing, 2.5 hours, billable, notes on creative version and targeting change.
That structure keeps labor tied to the decisions that drive campaign cost. A buyer can log insertion order review separately from trafficking. A strategist can separate research from measurement setup. A creative producer can distinguish resize work from new concepting. Finance gets cleaner billing support, and project leads see whether time is going into planning, production, launch, monitoring, or post-campaign reporting.
Media buying work creates rework when timesheets track only the client name. RFPs, insertion orders, creative trafficking, launch checks, metric monitoring, spend reconciliation, and make-good negotiations are different activities with different billing and budget implications. A timesheet that names the workflow stage helps explain why a campaign with the same media budget used more agency labor.
Test-and-learn work needs the same discipline. Planning can run through opportunity identification, hypothesis building, and test plan development, and each stage can involve variables such as timing, format, creative, messaging, region, audience, and buy type. Separate entries help the agency compare labor across experiments without treating every optimization hour as generic account service.
A one-off sheet works for a small client, a single weekly total, or a quick cleanup before invoicing. It becomes fragile when several people touch the same campaign, when approvals happen after the fact, or when client billing, payroll review, and budget reporting all depend on the same hours. Manual consolidation also hides late edits and missing daily entries.
A managed workflow fits media agencies that need submitted timesheets, manager review, locked approved time, and reports by client, campaign, person, and work type. Everhour Timesheets support that path by collecting weekly project hours and working hours, then letting managers approve, reject, partially approve, and protect approved entries before billing or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A media agency timesheet should separate client account work, campaign planning, creative production, media planning, buying, trafficking, monitoring, reporting, and reconciliation. The useful split follows the campaign workflow, not the org chart. Entries also need client, campaign, channel or media mix, billable status, date, worker, hours, and notes detailed enough to explain the work later.
Campaign timesheets can support U.S. payroll records when they include accurate daily hours and weekly totals for covered nonexempt employees. The FLSA does not require a specific timekeeping method, but covered employers must keep complete and accurate records. Payroll records must be preserved for at least three years, and basic time and earnings records for at least two years.
Media buying time should follow campaign phases when the agency needs clean billing, budget review, or performance analysis. RFP work, insertion order review, trafficking, launch monitoring, spend reconciliation, and make-good negotiation serve different purposes. Phase-based entries make it easier to see whether labor went into setup, optimization, issue resolution, or closing the campaign books.
The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. For covered nonexempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless another law, policy, or contract adds a separate premium.
The most damaging error is logging campaign work only under the client name. That hides whether time went to planning, creative revisions, trafficking, monitoring, or reconciliation. Client billing becomes harder to defend, and agency managers lose the ability to compare labor against campaign goals, KPIs, media mix, and budget. Specific work categories create cleaner invoices and better post-campaign review.
Everhour Timesheets collect weekly project hours and working hours by person, so media agency managers can review submitted time before billing or payroll review. Managers can approve, reject, partially approve, and lock entries, which keeps approved campaign time protected from regular member edits.
Everhour Reporting turns logged time, budgets, costs, and project data into reports with columns, grouping, filters, date ranges, and exports. A media agency can analyze hours by client, project, member, billable time, labor cost, invoice status, and budget fields without rebuilding the same report manually.
Use Everhour Timesheets to collect campaign hours, review submissions, lock approved entries, and move cleaner agency time records into billing and payroll review. Everhour keeps approval work tied to real project hours.
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