Everhour connects cleaning crew hours to budgets and billing, giving service teams cleaner records across recurring jobs and one-off work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A cleaning team needs a record of who worked, where the work happened, which client or site received the service, and whether the time belongs to billable or non-billable work. For employee crews, the record also needs enough detail to support payroll review, including daily hours and weekly totals for covered nonexempt workers under the FLSA.
Job-level tracking matters because cleaning work often repeats. A missed site label, vague task name, or blended day total makes it harder to confirm whether a recurring visit was completed, billed, or assigned to the right contract. Clean records keep each shift tied to the correct client, job, date, worker, and rate basis.
A useful cleaning time entry includes the worker, date, start and stop time or total time, client, location, task, billable status, and notes for exceptions. U.S. billing fields normally use USD. If the time supports payroll for covered nonexempt employees, keep hours worked each workday and total hours worked each workweek.
Federal overtime for covered nonexempt employees starts after 40 hours worked in a fixed 168-hour workweek and must be paid at at least 1.5 times the regular rate. Saturday, Sunday, holiday, or rest-day work does not create a federal overtime premium by itself unless the weekly overtime rule applies or another law, policy, contract, or agreement requires it.
Cleaning services lose record clarity when crews track a full day as one block across multiple buildings. Split time by client, site, or project whenever the work affects billing, budgets, or payroll review. Travel, supplies, callbacks, and quality checks should use consistent labels so managers can separate service delivery from admin or non-billable work.
Privacy also belongs in the setup decision. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies should collect only the information they need, protect it, and dispose of it securely. California employee time-tracking data may fall under CCPA obligations for covered businesses.
A one-off weekly total is enough when you only need a quick view of crew hours for a small job or a short period. Use it before sending a simple invoice, checking whether a site stayed within expected hours, or spotting a missing entry before the week closes.
A managed workflow becomes necessary when recurring contracts, multiple sites, job budgets, and approvals determine margin. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, threshold email alerts, budget protection, expense inclusion controls, multiple billing methods, and client-level budgets, so cleaning teams can compare tracked time against contract limits before billing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
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Use worker, date, client, site, task, billable status, and either start and stop times or total time. For covered nonexempt employees under the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Track all three when the record supports billing and payroll review. The employee identifies who worked, the client identifies who pays, and the site identifies where the service happened. This structure keeps recurring visits, callbacks, and multi-location accounts from blending into one unclear total.
A late-night, Saturday, Sunday, holiday, or regular rest-day shift does not create a federal overtime premium by itself under the FLSA. Covered nonexempt employees must receive overtime pay after 40 hours worked in a fixed 168-hour workweek, unless another law, policy, contract, or agreement adds a different premium.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules, contracts, tax needs, or internal policies can require longer retention.
The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific timekeeping form or system. A complete and accurate manual, digital, or timer-based method can satisfy the federal baseline. Employee privacy and monitoring rules depend on state law, sector, and business practices.
Everhour Project Budgeting lets cleaning teams set hour-based or money-based budgets for jobs, recurring contracts, or client-level work. Threshold email alerts and budget protection help managers see when tracked crew time approaches the agreed limit before extra work reaches the invoice.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, or partially approve submitted time. Approved time stays locked for regular members, which gives payroll or billing review a clearer record after corrections are finished.
Track cleaning hours against recurring contracts, client budgets, and billable work before invoices are prepared. Everhour keeps project budgets visible before the invoice goes out.
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