Everhour captures bookkeeper hours by task and project, while client billing still needs clear engagement structure.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You use this page to turn a bookkeeping day into a usable time record beyond a total hour count. Bookkeepers often move between posting transactions, reconciling accounts, preparing payroll information, issuing invoices, and compiling reports. The useful record ties each block of time to the client, engagement or job, task category, billable status, and notes that explain the work performed.
Independent bookkeepers and firms need that structure for different reasons. Hourly work needs charge-out rates tied to the right person or service. Fixed-scope monthly work needs records that separate the agreed recurring work from additional work. Internal firm time also needs separation from chargeable time so reports do not inflate client work or bury administrative effort.
A bookkeeping time entry needs enough detail to survive billing review. Use client, engagement or job, task category, date, start and stop time or duration, billable status, rate, expense link when relevant, and a short work note. Task categories should match the work bookkeepers actually perform: transactions, reconciliations, payroll information, invoices, bills, and financial reports.
A clean sample entry reads: client, Acme Dental; job, monthly close; task, bank reconciliation; billable, yes; duration, 1.25 hours; rate, $85; note, matched bank feed to ledger and flagged two uncleared checks. That entry supports an invoice line, an unbilled-time report, and a budget-vs-actual review because each decision is captured before month-end memory fades.
Bookkeepers lose billing clarity when every hour lands in one bucket. Chargeable client work, non-chargeable internal work, and out-of-scope client requests need different labels. Work in progress is the value of recorded timesheet time that has not been billed, so weak labels turn WIP into a cleanup project. For fixed-scope, fixed-price monthly engagements, separate tracking shows whether additional work belongs outside the recurring fee.
Payroll time needs a separate lens from client billing time. Covered employers may use any complete and accurate timekeeping method under the FLSA, but records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. A weekly client total alone does not provide the daily hours worked and workweek total that those records require.
A one-off tracker is enough when you need a clean weekly summary for one client, a quick invoice backup, or a scope check on a small monthly engagement. A managed workflow becomes the better fit when multiple bookkeepers record time across clients, tax-time deadlines, fiscal year-end work, audits, billable and non-billable categories, expenses, approvals, and reports.
A durable system keeps time tied to the source task, then routes it into review. Everhour Time Tracking lets bookkeepers use timers or manual entries against tasks and projects, while admins use reminders, locked periods, timer rules, and approvals before billing, payroll review, or reporting. That workflow connects work in progress, budgets, and invoices before month-end review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use a hierarchy that matches billing and review: client, engagement or job, then task category. Common categories include posting transactions, reconciling records, preparing payroll information, issuing invoices or bills, and compiling reports. Add billable status so chargeable client work stays separate from internal firm time and other non-chargeable work.
Yes. Fixed-scope, fixed-price monthly engagements still need time records because the invoice price does not show effort consumed. Track the agreed recurring work and label additional work separately. That history supports scope conversations, budget-vs-actual review, staffing decisions, and future pricing without turning every monthly client into a purely hourly engagement.
Covered employers can choose any complete and accurate timekeeping method under the FLSA. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. Federal rules also require employers to preserve payroll records for at least three years and basic time and earnings records for at least two years.
No. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Under the federal baseline, covered nonexempt employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. State law, employer policy, or a contract can add stricter rules.
Yes. U.S. privacy obligations are sectoral and state-dependent, and Section 5 of the FTC Act prohibits unfair or deceptive practices. FTC guidance says companies that keep sensitive personal information about employees or customers should collect only what they need, protect it, and dispose of it securely. California employee time-tracking data may fall under the CCPA for covered businesses.
Everhour Time Tracking lets bookkeepers start a timer or add manual time against tasks and projects, including work tracked inside supported tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, Linear, and Basecamp. Approved entries can feed timesheets, reports, budgets, invoices, and payroll review.
Everhour Project Budgeting tracks hour-based or money-based budgets as people log time and expenses. A bookkeeping firm can use recurring budgets for monthly engagements and send threshold alerts at 75%, 90%, 100%, or a custom level when an engagement approaches its limit.
Track bookkeeping hours at the task and project level with Everhour Time Tracking, then review approved entries before billing, payroll review, or reporting so client work, budgets, and invoices stay connected.
14-day free trial · No credit card · Cancel anytime
