Consulting work splits across clients, phases, and deadlines, and Everhour keeps time tied to engagements and review workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Business consultants often work on contractual projects for the organizations they analyze. The practical job is to capture time by client, engagement, task, and phase so a client invoice or fixed-fee profitability review has a clear trail. A useful entry says the business problem, the consulting activity, and the owner of the work, with enough detail beyond a block of hours.
Use this page when you need a clean weekly record for discovery interviews, onsite observation, analysis, recommendations, reports, and follow-up. A solo consultant can separate client meetings from internal admin. A consulting firm can roll entries up by analyst, project, and specialist area. The same record supports hourly invoices, project-based margin checks, utilization reviews, and conversations about scope changes.
Start with a small set of fields: date, person, client, project, phase, task, billable status, hours, rate, and note. Use USD for U.S. billing and rate fields unless the client contract uses another currency. Phases give the record shape: discovery, interviews, onsite observation, analysis, recommendation drafting, client review, implementation follow-up. Tasks add the evidence the approver or client needs.
A consulting entry can read: client Contoso, project operating model redesign, phase interviews, task finance leadership interview summary, 1.5 hours, billable, $175 per hour. That level of detail lets the invoice show client-facing work without exposing unnecessary employee or client data. For U.S. businesses handling personal information, FTC guidance says to collect only what is needed, protect it, and dispose of it securely.
Consulting proposals usually promise three things: scope, schedule, and cost. Time records turn those promises into measurable checkpoints. Map each entry to the phase that was estimated in the proposal, then review actual hours before the project reaches a budget dispute. A 20-hour discovery estimate means little if all 20 hours sit under a generic client work label.
The most common consulting mistake is mixing billable analysis, sales follow-up, travel-related time, and internal administration in one bucket. Separate them according to the contract and firm policy. Some clients pay by the hour, some pay by the project, and project-based engagements still need time records for margin, staffing, and future estimates. Weekly review catches over-budget phases early enough to change staffing or reset scope.
A one-off tracker is enough for a solo consultant preparing a single invoice, reconciling one week, or checking whether a proposal estimate was realistic. Keep the exported record with the client file, invoice backup, or project closeout notes. The limit appears when the same consultant tracks several clients, repeating retainers, subcontractors, and revisions that change the scope midweek.
A managed workflow gives a consulting team a durable record: weekly timesheets, approval status, locked periods, budget review, and billing handoff. Everhour Timesheets collect project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before billing or payroll review. That keeps client delivery records separate from memory-based invoice reconstruction.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Break entries by client, project or engagement, phase, task, billable status, and person. Consulting phases often include discovery, interviews, onsite observation, analysis, recommendations, reports, and post-implementation follow-up. The phase shows the part of the engagement consuming the budget; the task note explains the specific work behind the hours.
Yes. A fixed-fee consulting project still needs time records because the invoice amount alone does not show margin, staffing pressure, or future estimating accuracy. Track hours against the same phases used in the proposal. That turns the engagement into evidence for pricing the next project, assigning analysts, and spotting a scope change before delivery quality suffers.
Scope, schedule, cost, phase, task, analyst, and billable status are the useful comparison fields. The proposal says how the work will be completed, the timeline, and the cost; the time record shows actual effort against those promises. Avoid a single consulting bucket because it hides whether discovery, analysis, or reporting caused the overrun.
Separate them when the contract, billing policy, or management review treats them differently. Management analysts often divide time between their office and the client's site, and travel can blur billable delivery with nonbillable administration. Separate labels prevent client-facing analysis, meeting time, travel-related time, and internal planning from collapsing into one total.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA allows any complete and accurate method for nonexempt workers. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Timesheets collect project hours and working hours by consultant for weekly review, then team members submit time for manager approval. Managers can approve, reject, partially approve, or lock entries before consulting hours move into billing or payroll review, which reduces late corrections.
Everhour Project Budgeting tracks hour-based or money-based budgets in real time as consultants log time and expenses. Admins can set 75%, 90%, 100%, or custom threshold email alerts so the team sees a retainer, fixed-fee cap, or phase budget before it is exhausted.
Replace after-the-fact spreadsheets with Everhour Timesheets for weekly submissions, manager approval, partial approval, and locked records before consulting hours feed billing or payroll review without last-minute reconstruction.
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