Billable time records drive invoices and budgets. Everhour keeps tracked hours connected to project billing workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Tracking billable hours starts with the document or report you need at the end. A client invoice needs dates, task descriptions, billable time, billing rates, and totals in U.S. dollars for U.S. users. A project review needs the same hours grouped by client, project, task, and person so you can separate charged work from internal work.
Use short, specific descriptions while the work is still fresh. "Design review for homepage layout" tells a client more than "meeting" or "admin." Mark non-billable time separately instead of deleting it, because project profitability depends on both billed work and time spent supporting the account.
The strongest billable records come from entries made during the workday. A timer captures the start and stop pattern as work happens. Manual entry still works when it is accurate and complete, but end-of-week reconstruction creates vague notes, rounded blocks, and missing context. That drift makes invoices harder to explain.
A practical weekly record has one line per meaningful work block. For example, a consultant can track 1.5 hours to Client A, Website redesign, content review, then mark it billable at the agreed project rate. Another 0.5 hours for internal scheduling stays non-billable, so the client invoice and the project margin report both stay clean.
Billable hours and payroll hours serve different jobs. Billable hours decide what a client pays under a contract or statement of work. Payroll hours decide what an employee earns under wage-and-hour rules. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. That federal baseline does not make every overtime hour billable to a client. The contract, billing policy, and client approval process decide whether extra time appears on the invoice.
A one-off tracker is enough for a freelancer creating a small invoice from a few time entries. It works when one person controls the work, the client accepts simple descriptions, and the project has no approval step. Keep the source records, because basic time and earnings records such as daily start and stop time cards or sheets must be preserved for at least two years when they support covered FLSA records.
A managed workflow matters when several people log time across clients, budgets, and billing methods. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, expense controls, budget alerts, and client-level budgets. That structure helps teams compare tracked billable work with project limits before hours reach an invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A ready entry includes the date, client, project, task or work description, time spent, billable status, and billing rate when the rate applies. The description should explain the work in client-facing language. Internal labels can stay in the tracking system, but the invoice line should be clear enough for approval without a separate explanation.
Internal work should stay in the record and be marked non-billable when the client will not be charged for it. Deleting internal work hides the real cost of serving the client. Keeping it separate helps you review profitability, staffing, and estimates without adding unsupported charges to the invoice.
Billable hours can be rounded only when the client agreement or billing policy allows it and the rounding method stays consistent. Rounding every small entry upward creates overbilling risk. Many teams use exact timer totals internally, then apply approved invoice formatting rules at review time before sending the final bill.
Billable time is not the same as hours worked under the FLSA. Billable time follows the client contract or billing policy. Hours worked under the FLSA affect wage-and-hour records for covered employees, including daily hours worked and total hours worked each workweek for employees covered by minimum wage or overtime provisions.
Weekend work does not automatically become premium billable time. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or rest-day work unless the weekly overtime rule is triggered or another law or agreement applies. Client billing still depends on the contract, approved rates, and change-order rules.
Everhour Project Budgeting lets teams track billable work against time or money budgets, including recurring budgets for retainers and client-level budgets across multiple projects. Budget alerts at set thresholds help managers review tracked hours before a project exceeds its approved limit.
Everhour embeds time tracking inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members can track time on tasks where the work happens, while logged hours flow into one reporting layer for billing review.
Track client hours, compare them with project budgets, and review billing totals before invoices go out. Everhour connects time entries to budget controls, alerts, and billing decisions.
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