Everhour supports structured time tracking, while clear categories keep weekly hours usable for billing, payroll review, and project reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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You came here to organize time entries so hours do more than sit in a weekly total. A useful entry shows who worked, the date, the project or client, the task, the time amount, and whether the work is billable. For U.S. payroll review, covered employers also need complete and accurate records for nonexempt workers covered by the FLSA minimum wage or overtime provisions.
Categorizing time entries helps you separate client work from internal work, project delivery from administration, and billable hours from non-billable time. That structure supports invoices, budget checks, payroll review, and project reporting. It also reduces end-of-week guessing, because each entry carries enough context to explain why the time was logged and where it belongs.
Start with the decisions someone must make from the record. Billing needs client, project, task, billable status, rate, and invoice status. Payroll review needs person, workday, total hours worked each workweek, and approval status. Project reporting needs budget, estimate, task, and member details. A single entry can support all three uses when the categories are consistent.
Use plain category names that match actual work. A time entry such as "Client A, website migration, QA testing, billable, 2.5 hours, $100 per hour" tells an invoice reviewer much more than "testing." Internal meetings, sales calls, rework, support, and training should also have stable categories, because uncategorized non-billable time hides the difference between necessary operations and avoidable project drag.
Too many categories make timesheets slow; too few make reports useless. A practical setup has a required client or internal bucket, a project, a task or work type, and billable status. Add payroll-facing labels only when they change review, such as regular working time, approved time off, or corrected time. Do not use a catch-all category for work that affects billing or pay.
Keep FLSA overtime review separate from category preference. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Hours may not be averaged across two or more workweeks for FLSA overtime purposes, so weekly totals still matter even when project categories look clean.
U.S. time records need enough detail to survive later review. Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Category names should stay readable after the project ends, because "misc" and "admin" become weak records when someone checks an invoice, payroll file, or dispute history.
Employee time data can also create privacy obligations. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies keeping sensitive personal information about customers or employees should collect only what they need, keep it safe, and dispose of it securely. California employee time-tracking data may fall under CCPA obligations for covered businesses.
A one-off weekly total works when you need a quick snapshot of hours by category. It is enough for a freelancer preparing a simple invoice, a manager checking one project week, or a team cleaning up recent entries before approval. It stops being enough when the same categories must feed payroll review, recurring invoices, budget reports, and manager approvals every week.
Everhour fits the managed workflow once categorized entries need approval and protection. Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for review. Managers can approve, reject, partially approve, and lock submitted entries before payroll, billing, or reporting uses them. That workflow turns categories into reviewed records instead of loose labels.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A useful time entry includes the worker, date, project or client, task or work type, time amount, and billable status. Teams that bill by the hour usually add rate, currency, and invoice status. Teams reviewing payroll need daily hours worked and total hours worked each workweek for nonexempt workers covered by FLSA minimum wage or overtime provisions.
Yes. Billable status should be its own field or required label, because it controls invoices and project profitability. Task names alone do not show whether time should be charged to a client. A design meeting can be billable on one contract and non-billable on another, so the entry needs both the work type and the billing treatment.
Internal work can use the same structure when the categories stay clear. Use an internal client or company bucket, then separate projects such as hiring, training, operations, or sales. That keeps non-client hours visible without mixing them into client budgets. It also gives managers a cleaner view of utilization and capacity.
Late categorization causes the most rework. Reconstructing a week from memory leads to vague task names, missing client context, and billable time marked incorrectly. Timers, same-day entries, and required fields reduce cleanup because the worker assigns the entry while the work is still fresh.
A category change does not change the federal baseline for FLSA overtime. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. Categories explain where time went; weekly hours worked determine the federal overtime trigger.
Everhour Timesheets collect project hours and working hours by person so managers can review categorized time before payroll, billing, or reporting. Users submit weekly time for approval, and managers can approve, reject, partially approve, or lock entries when corrections or final review are needed.
Track approved hours by project, client, task, and person. Everhour Timesheets give teams a weekly approval workflow that supports cleaner billing and payroll review.
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