Everhour turns Asana task work into utilization reports for staffing, billing review, and capacity decisions.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
An Asana utilization report helps you review work tied to projects, tasks, assignees, and status without treating the task list as the final answer. The report should convert task activity into usable time data: logged hours, working hours, billable time, non-billable time, and the project or client connected to each entry. That gives managers a clean view of whether people spent capacity on the right work.
Use the report for a defined review period, such as one week, one sprint, or one billing cycle. A weekly version can show 40 working hours, 31 project hours, 24 billable hours, and 7 non-billable project hours for one person. The decision is not only whether the person was busy. The decision is whether the recorded time supports staffing, payroll review, billing, and future planning.
Utilization needs a denominator before the percentage means anything. Many teams compare billable hours to available working hours. Others compare tracked project hours to expected capacity, especially when internal delivery work matters. Pick one primary version and label it clearly, because mixing billable utilization with workload utilization creates misleading conclusions.
Keep paid time not worked separate from project time when the report supports staffing decisions. Vacation, sick time, holidays, and administrative leave explain availability, but they do not show project effort. For client review, split billable and non-billable work. For operations review, group by member, project, client, and task so managers can see both the person-level load and the work that consumed it.
A useful report depends on entries that identify the task, project, person, date, duration, and work note. The note should be specific enough for review, such as "QA pass on checkout flow" instead of "testing." Time entries also need billable status when the same project contains client-facing and internal work.
Review obvious gaps before using the data. Missing dates, duplicate entries, vague descriptions, and unassigned project time weaken the report. A clean weekly record for one designer might show 18 hours on client delivery tasks, 6 hours on internal revisions, 4 hours on meetings, and 12 hours of available capacity left unassigned. That pattern supports a staffing conversation better than a total-hours export.
A free report works when you need a one-time view of one project, one week, or one client. It is enough for a quick staffing check when the entries are already complete and the review does not need approvals, locked periods, or billing handoff. Export the result, confirm the grouping, and document the period it covers.
A managed workflow matters when utilization feeds payroll review, billing, budget control, or recurring staffing decisions. Everhour can sit on top of Asana tasks so weekly project hours and working hours move through submitted timesheets, manager approval, rejection, partial approval, and locked records. That gives the report a review trail instead of a spreadsheet that changes after decisions are made.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
An Asana utilization report should measure tracked project hours, working hours, billable hours, non-billable hours, and capacity by person over a defined period. The useful version shows both the member view and the project view, so managers can see who was loaded, which work consumed time, and whether billable effort matched staffing expectations.
Use billable hours when the report supports revenue, client billing, or margin review. Use total project hours when the report supports workload, staffing, or delivery planning. Label the metric clearly. A person with high project utilization and low billable utilization may be fully occupied, but the work mix needs a different management decision.
Clean entries with missing tasks, vague notes, duplicate durations, incorrect dates, or the wrong billable status. Also separate administrative work from project delivery when the report informs capacity. Bad classification changes the story: internal coordination can look like client delivery, and unassigned time can hide under a project total.
Weekly review works best for active teams because it catches missing time and workload problems while people still remember the work. Monthly review is useful for trends, billing cycles, and capacity planning. Keep the reporting period consistent so utilization changes reflect work patterns instead of shifting date ranges.
One report can support both, but the fields must separate the questions. Staffing needs working hours, project hours, capacity, and time off context. Billing needs billable status, rates, uninvoiced time, and client or project grouping. Use separate views from the same time data instead of forcing one layout to answer both questions.
Everhour Timesheets collect weekly project hours and working hours tied to Asana work, then let users submit time for manager review. Admins can approve, reject, partially approve, and lock submitted time, which keeps utilization reports aligned with the records used for payroll or billing review.
Everhour Reporting turns Asana-linked time, projects, tasks, and member data into configurable reports with grouping, filters, date ranges, and exports. Teams can download reports in CSV, Excel/XLSX, or PDF formats when utilization data needs spreadsheet analysis, client review, or an internal archive.
Track approved hours from Asana tasks with Everhour Timesheets, then use locked weekly records for staffing, payroll review, billing checks, and utilization reporting.
14-day free trial · No credit card · Cancel anytime
