Everhour adds budget visibility to Basecamp work, turning logged time, rates, and alerts into client cost control.
Try with my Basecamp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Size and monitor the budget for a client project whose work is organized in Basecamp. The practical result is a reviewable budget view: a target in hours or money, logged time against Basecamp to-dos, rates that convert time into cost, and remaining budget before the next client conversation. The goal is earlier variance detection before month-end surprises.
Set the workflow around the same nouns the team already uses: client, Basecamp project, to-do list, to-do, assignee, and due date. A project budget belongs at the project level; individual to-dos carry estimates, logged time, status, and cost detail. That separation keeps the budget target stable while still showing which pieces of work consumed the plan.
A usable client budget starts with one target: hours for capacity control, money for fee or spend control. Add the billing shape next. A fixed-fee project needs a budget cap that protects margin; time-and-materials work needs rates that turn approved hours into a billable amount; non-billable work still needs cost visibility for staffing decisions.
Rates must match the contract and the reporting purpose. A project rate prices all billable work the same way, member rates reflect different roles, and custom task rates handle work priced differently inside the same client project. Internal cost rates belong beside billable rates so budget reports can show cost, revenue, profit, and hours together.
Planned-versus-actual budget review works only when the plan has a clear unit. Compare estimated hours on Basecamp to-dos with logged time, then roll the difference into project-level remaining budget. A list that has nearly used its estimate while open work remains deserves attention before the full project budget is spent.
Alert thresholds should line up with the point where someone can still act. Admin-configured alerts such as 50%, 80%, or a custom percentage can trigger a budget email while the manager still has room to reassign work, reduce scope, or discuss a scope change. Treat the threshold as an operating decision that changes the next action.
A one-off budget check is enough when the client asks for a quick status answer, the team is small, and the numbers come from a short period. Exported or copied totals can support a single call when the source entries are current and the rate assumptions are clear. That approach breaks down when the same budget must be reviewed every week.
Everhour fits the managed workflow: Basecamp to-dos stay where work is assigned, while timers, manual entries, estimates, rates, budgets, threshold alerts, approvals, and reports stay connected to the project. Reviewed time feeds budget usage instead of a separate spreadsheet rebuild, and admins can set alerts before a client project crosses its limit.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the Basecamp project as the budget container. Assign one target in hours or money, then connect to-do estimates, logged time, billable status, cost rates, and client-facing rates to that project. Keep to-do lists useful for work breakdowns, because the budget review needs both the project total and the list-level detail behind it.
Track hours when staffing capacity or delivery effort is the constraint. Track money when a fixed fee, retainer, or client spend limit defines the risk. Track both when a client cares about spend and the team needs to know whether the remaining hours can finish the remaining work.
To-dos provide the work detail behind the project budget. A to-do can carry an estimate, assignee, due date, status, and logged time in the budget workflow, while the budget target stays at the project level. Reviewing the to-do list shows which pieces are consuming the plan and which open items still need time.
Useful alerts fire before the next decision point while the client budget still has room. An admin-configured 50%, 80%, or custom threshold should match the project cadence, approval path, and size of the remaining work. A warning that leaves time to change staffing or scope is more valuable than a warning that only confirms an overrun.
Wrong project assignment, missing to-do context, outdated rates, and mixed billable status distort budget totals. The cost report also loses value when late entries arrive after the review period closes. Lock or review the period before using the numbers for a client call, invoice check, or staffing decision.
Everhour Resource Planning shows visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-versus-actual time comparisons. That gives managers a staffing view to review alongside budget usage before approving more work or changing assignments.
Everhour Project Budgeting can use hour-based or money-based budgets and notify selected admins at configured thresholds. On Basecamp projects, those alerts draw from logged time, rates, and included expenses when the budget setup counts expenses. That keeps the warning tied to current consumption.
Use Everhour Resource Planning to review timelines, weekly capacity, availability gaps, scheduled time off, and planned-versus-actual time, so client budget decisions stay tied to real workload.
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