Basecamp organizes project work; Everhour keeps time, rates, budgets, alerts, and reports tied to that work.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to show budget status for work managed in Basecamp, not to rebuild a general activity log. The report needs a date range, the Basecamp project, the relevant to-do lists and to-dos, the people who logged time, and the budget view that matters to the reviewer. A project manager usually needs progress against budget. A finance reviewer usually needs cost, billable amount, and non-billable work separated.
Keep the report tied to the way the work is actually organized. Basecamp projects hold the working context, including to-dos, lists, assignees, and due dates. The budget report should preserve that structure so a reviewer can trace a cost spike back to a project area, a specific to-do, or a member's logged time without asking for a second spreadsheet.
Project-level reporting answers whether the overall budget is on track. To-do and list breakdowns answer where the budget moved. Member breakdowns show who contributed the hours. Date ranges separate this week's burn from the full project history, which matters when a budget review needs both current pace and total spend.
Billable and non-billable time belong in the same review when the question is budget health. Removing non-billable work makes delivery look cheaper than it is. A clean report separates billable time, non-billable time, billable amount, and cost, then lets the reviewer decide whether the issue is scope, staffing, write-off time, or client-facing revenue.
A project budget report fails when it mixes status language with money data without a clear frame. A completed to-do can still carry over-budget hours. A task that remains open can be within budget. Treat task status as context, not as the budget answer. The budget answer comes from tracked time, rates, cost, billable status, and the budget period under review.
Use a weekly review for active delivery and a monthly review for finance or client reporting. Weekly review catches overruns while a manager can still adjust assignments. Monthly review gives accounting, operations, or client stakeholders a clean period to compare against invoices, retainers, or internal targets. Export the filtered report when the recipient does not work inside the reporting system.
A one-off report is enough when you need a single budget snapshot for one Basecamp project and the inputs are already clean. It is also enough for a quick internal check before a meeting. The limit appears when someone repeats the same work every week, copies time into a spreadsheet, applies rates by hand, or asks which version contains approved hours.
Everhour turns that recurring process into standing reports over approved time. Basecamp projects, lists, and to-dos feed the report structure, while Everhour adds project budgets, hourly rate, fixed fee, non-billable setup, task-level billing controls, and automatic budget emails at 50%, 80%, or custom thresholds. Exports then give finance, clients, or managers the file they need.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the narrowest view that explains the budget movement. If the total changed but the cause is unclear, drill into the list or to-do level before reviewing individual members. This prevents a common error: blaming staffing before checking whether one workstream carried most of the hours.
Yes. A budget report should show billable and non-billable time in the same view, with separate columns. Billable totals explain client-facing revenue. Non-billable totals explain internal delivery cost. Hiding non-billable work makes the project look healthier than the actual time investment supports.
Use a weekly range for active project control and a monthly range for finance, stakeholder, or client review. Weekly cadence exposes budget drift early. Monthly cadence matches many billing and reporting cycles. For long projects, include both the current period and cumulative totals so pace and total spend stay visible.
The most damaging mistake is grouping time too broadly. A single project total does not show whether the budget issue came from one list, one to-do, one member, or non-billable cleanup work. Keep enough detail to trace the number back to the work item without turning the report into a raw time dump.
Include project, to-do, list or section, task ID, task status, member, date range, billable time, non-billable time, billable amount, and cost when those fields apply to the review. This field set gives stakeholders enough context to read the export without opening the original project.
Everhour Project Budgeting lets teams set time or money budgets for Basecamp projects, choose hourly rate, fixed fee, or non-billable setup, and send automatic budget emails at 50%, 80%, or custom thresholds. That keeps the report tied to budget limits instead of only showing hours after the fact.
Everhour Reporting supports saved reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. A manager can review Basecamp time by project, to-do, member, billable time, non-billable time, amount, and cost, then send the right file to finance or a client reviewer.
Track Basecamp project work in Everhour, apply budgets and alert thresholds, then export approved budget reports for recurring review without rebuilding the same spreadsheet.
14-day free trial · No credit card · Cancel anytime
