Romanian B2B invoices carry VAT and RO e-Factura timing rules. Everhour keeps billable rates ready for client invoicing.
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A Romanian invoice needs enough detail for the buyer to identify the supplier, approve the charge, and store the document for tax records. For VAT-registered taxable supplies, Romania uses VAT, locally TVA, under the EU value-added tax framework and Romania's Fiscal Code. The invoice should show the issue date, a unique sequential number, supplier and customer details, VAT IDs where applicable, and a clear description of the supply.
Sending also means choosing the correct delivery path. Romania has required RO e-Factura for B2B invoicing from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes. Electronic invoices in RO e-Factura must be submitted within five calendar days after issuance, so the invoice date controls more than internal filing.
A full Romanian VAT invoice needs line-level supply details that support the tax treatment: description, quantity, supply date when different from the issue date, taxable base, VAT rate, and VAT amount. Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for the reduced rate. The 11% reduced rate applies only to qualifying goods and services.
Romania's national annual threshold for the domestic SME VAT exemption is RON 395,000, with no sectoral thresholds. Businesses under the scheme are released from full-invoice obligations, but that does not turn VAT into a 0% line. VAT-registered Romanian suppliers show their Romanian VAT identification number on VAT invoices, and EU VAT numbers can be checked through the European Commission's VIES service.
A sent invoice should tell the client exactly when and how to pay. Use a due date, payment method, bank details, invoice reference, and contact for disputes. Romania's currency is the Romanian leu, and Romanian VAT accounting is reported in lei. An invoice can be commercially denominated in another currency, but Romanian VAT amounts must be converted for tax reporting where Romanian VAT is due.
Payment terms deserve special attention on cross-border or recurring B2B work. Under EU B2B late-payment rules applied in Romania, if the contract does not fix a payment period, late-payment interest becomes payable 30 calendar days after the client receives the invoice or payment request. For January 1, 2026 through June 30, 2026, the EU late-payment table lists Romania's statutory late-payment interest rate as 14.50%.
A one-off invoice is enough when you have a fixed fee, a confirmed customer record, the right VAT treatment, and no recurring time to reconcile. It is also practical for a simple pro forma or a single completed service where the line items will not change after review.
A managed workflow matters when billable hours, internal costs, and client rates change by person, project, or date. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and can price billable work by project, member, or task before the invoice is prepared.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Romania has a B2B RO e-Factura mandate from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes. The electronic invoice must be submitted in RO e-Factura within five calendar days after issuance.
Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for the reduced rate. The 11% reduced VAT rate applies only to qualifying goods and services. The invoice should show the taxable base, VAT rate, and VAT amount so the buyer can verify the tax line.
A Romanian invoice can be commercially denominated in another currency, such as euros, when the parties agree to that pricing. Romanian VAT accounting is reported in lei, so Romanian VAT amounts must be converted for tax reporting where Romanian VAT is due.
Missing the RO e-Factura submission deadline creates a clear filing problem. The five-calendar-day window starts after issuance, so the invoice date, approval process, and upload step must line up before the document reaches the buyer's payment queue.
Romania's domestic SME VAT exemption threshold is RON 395,000 annually, with no sectoral thresholds. Businesses under the scheme are released from full-invoice obligations. VAT treatment still depends on registration status, supply type, and customer context, so the invoice should reflect the supplier's actual VAT position.
Everhour separates internal cost rates from client-facing billable rates, then applies per-person defaults, per-project overrides, and dated rate changes. That keeps project, member, and task pricing aligned before billable work becomes invoiceable time.
Everhour turns tracked billable time and expenses into invoices from uninvoiced work, excluding non-billable tasks. Invoice data can be grouped by project, task, person, date, or another available breakdown before export to QuickBooks Online, Xero, or FreshBooks.
Turn approved time, dated rates, and project pricing into invoice-ready billing records. Everhour keeps cost and billable rates organized before client invoices are prepared.
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