Romanian quotes need TVA-ready details before invoicing. Everhour reporting keeps billable work traceable after approval.
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Use a Romania quote when you need to price services, goods, project work, or billable time before the customer commits. The finished quote should show who is selling, who is buying, what is being supplied, the price, the currency, the validity period, and the payment terms that apply after acceptance. It is a commercial offer, so the buyer should be able to approve it without asking for missing tax or delivery details.
Romania uses VAT, locally TVA, under the EU value-added tax framework. A quote is separate from the VAT invoice, but the quote should collect the details the later invoice needs: seller and buyer names and addresses, VAT identification details where applicable, descriptions, quantities, taxable amounts, and the expected VAT treatment. That prevents the accepted quote from turning into a corrected invoice later.
Start with the parties and the quote identity: quote number, issue date, seller details, buyer details, contact person, and validity date. Add one line per service or product with a plain description, quantity, unit price, discount if any, and line total. Service businesses should separate billable time, fixed-fee work, reimbursable expenses, and non-billable items so the customer sees exactly what the quote covers.
Use Romanian leu for local clarity when the customer expects RON, especially for domestic work. Invoices may be commercially denominated in another currency, but Romanian VAT accounting is reported in lei where Romanian VAT is due. A quote can show a foreign currency price, but the accepted invoice process still needs a RON tax reporting basis when Romanian TVA applies.
Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for the reduced rate. Romania also applies an 11% reduced VAT rate to qualifying goods and services, with eligibility based on the supplied category. A quote should show the expected rate only when you know the supply category and buyer context; a vague "tax included" line creates invoice disputes.
VAT-registered Romanian suppliers show their Romanian VAT identification number on VAT invoices, and EU VAT numbers can be checked through the European Commission's VIES service. Romania's domestic SME VAT exemption threshold is RON 395,000, and businesses under that scheme are released from full-invoice obligations. A quote should reflect the seller's actual registration position instead of presenting TVA as automatic for every sale.
A one-off quote is enough when you have a small job, a single buyer, and prices that will not change before approval. Save the accepted version, keep the customer approval, and issue the invoice from the same line items. For Romanian B2B invoicing, RO e-Factura is mandatory from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes.
A managed workflow becomes necessary when quotes depend on tracked hours, changing rates, project costs, and approval history. Everhour reporting gives teams customizable reports with 45+ columns, grouping, filters, exports, scheduled email delivery, and profitability dashboards. That helps turn approved billable work into cleaner quoting, review, and billing records without rebuilding the numbers from scattered spreadsheets.
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A Romanian quote is a commercial offer, not the VAT invoice itself. The later Romanian VAT invoice follows the EU and Romanian VAT invoice framework, including invoice date, unique sequential number, seller and buyer details, VAT identification details where applicable, supply details, taxable amount by rate, VAT rate, and VAT payable.
A Romania quote should show expected TVA when the seller knows the supply is taxable and the correct rate is clear. Romania's standard VAT rate is 21%, and the reduced rate is 11% for qualifying goods and services. Avoid presenting TVA on a quote when the seller is not VAT-registered or the treatment still needs confirmation.
A Romanian quote should use the commercial currency agreed with the buyer. RON is the clearest choice for domestic Romanian work. A different currency can be used commercially, but Romanian VAT accounting is reported in lei where Romanian VAT is due, so the invoice process must support the RON tax reporting basis.
Complete buyer and seller identity details help most. The accepted quote should already contain names, addresses, VAT IDs where applicable, supply descriptions, quantities, taxable bases, and expected VAT treatment. Romanian electronic invoices in the RO e-Factura system must be submitted within five calendar days after issuance, so missing buyer data creates avoidable delay.
A Romania quote should state the payment period in calendar days and name the trigger, such as invoice date or receipt date. Under EU B2B late-payment rules applied in Romania, late-payment interest becomes payable 30 calendar days after the client receives the invoice or payment request when the contract does not fix a payment period.
Everhour reporting lets teams build reports with 45+ columns, metadata filters, grouping, exports, scheduled email delivery, and profitability dashboards. A service team can review billable time, non-billable time, costs, revenue, and project details before turning approved work into a Romanian customer quote.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices, with configurable line-item grouping by project, task, person, date, or other available breakdowns. After invoicing, Everhour marks included time as invoiced so the same work does not appear again in future invoice drafts.
Track project work, review profitability, and export reports before quoting repeat Romanian clients. Everhour connects reporting to billing decisions so approved work becomes cleaner revenue data.
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