Romanian purchase orders need clean supplier, VAT, and delivery details before invoicing, and Everhour keeps billable work traceable.
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Use a Romania-focused purchase order when you need to document a planned purchase before the supplier issues an invoice. The finished document should identify the buyer, supplier, delivery location, order date, purchase order number, requested goods or services, quantities, agreed prices, currency, payment terms, and approval contact. For services, include the service period, project name, rate basis, and the person authorized to approve the work.
The purchase order is not the same document as a Romanian VAT invoice. It supports the buying process and gives the supplier the data needed for invoicing. Romanian VAT invoices follow the EU and Romanian VAT framework, with fields such as issue date, unique sequential invoice number, supplier and customer details, VAT IDs where applicable, supply details, taxable base, VAT rate, and VAT amount.
Romania uses VAT, locally TVA, so a purchase order should leave no doubt about the tax treatment the supplier is expected to apply on the later invoice. Add a VAT column or tax note when the price agreement includes VAT handling. Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for the reduced rate, and the reduced VAT rate is 11% for qualifying categories.
A Romanian supplier that is VAT registered shows a Romanian VAT identification number on VAT invoices. The purchase order should request that identifier when VAT applies, especially for B2B work where finance will later match the purchase order, supplier invoice, and approval record. Romania's domestic SME VAT exemption threshold is RON 395,000, so some smaller suppliers operate under a different VAT obligation status.
Purchase order problems usually appear after delivery, when accounts payable tries to match the supplier invoice against an approval record. Missing quantities, vague service descriptions, mixed currencies, and unclear delivery terms create disputes. A purchase order for 40 consulting hours at RON 250 per hour should state the project, service window, approver, and whether expenses require separate approval.
Romanian VAT accounting is reported in lei. A purchase order can be commercially denominated in another currency, but the supplier still needs the right currency basis for Romanian VAT reporting where Romanian VAT is due. For Romanian B2B invoicing, RO e-Factura is mandatory from January 1, 2024, and electronic invoices must be submitted within five calendar days after issuance.
A single purchase order template is enough for a one-off supplier purchase, a small services engagement, or a simple approval trail. It gives the buyer and supplier a shared record before work starts. It also helps finance reject invoices that do not match the ordered quantity, service period, price, project, or tax assumptions.
A managed workflow becomes necessary when supplier costs come from tracked time, project budgets, or mixed billable and non-billable work. Everhour supports that by letting admins set project billing status, mark specific tasks non-billable, use custom task rates, apply member-rate exceptions, and report on billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Romanian purchase order is a buying authorization, not a VAT invoice. The supplier's later VAT invoice must follow the EU and Romanian VAT invoice framework, including the invoice date, unique sequential invoice number, supplier and customer details, VAT IDs where applicable, supply details, taxable base, VAT rate, and VAT amount.
A purchase order should show TVA expectations when the price agreement depends on tax treatment. Romania uses VAT, locally TVA, with a 21% standard rate and an 11% reduced rate for qualifying goods and services. The supplier's VAT invoice is the formal tax document, so the purchase order should make the expected treatment easy to verify.
A VAT-registered Romanian supplier should provide its Romanian VAT identification number for VAT invoicing. Ask for that identifier on the purchase order when VAT applies. EU VAT numbers can be checked through the European Commission's VIES service, which helps finance verify the supplier before the invoice reaches approval.
A purchase order can use euros or another agreed commercial currency if the supplier accepts it. Romanian VAT accounting is reported in lei, so Romanian VAT amounts must be converted for tax reporting where Romanian VAT is due. State the currency clearly on each line to prevent later invoice disputes.
A written payment term prevents ambiguity. Under EU B2B late-payment rules applied in Romania, if the contract does not fix a payment period, late-payment interest becomes payable 30 calendar days after the client receives the invoice or payment request. For January 1, 2026 through June 30, 2026, Romania's listed statutory late-payment interest rate is 14.50%.
Everhour lets admins set project billing status, mark specific tasks as non-billable, set custom task rates, and use member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so supplier or client-facing work stays separated before billing decisions.
Everhour turns tracked billable time and expenses into invoices and excludes non-billable work from billable totals. Users can select uninvoiced time and expenses, preview the breakdown, generate an invoice, and export invoices to QuickBooks Online, Xero, or FreshBooks as drafts.
Track billable and non-billable work before the supplier or client invoice stage. Everhour keeps project rates, task exceptions, and cost reports connected for cleaner billing control.
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