Romanian invoices need clean RON totals and VAT handling. Everhour keeps project time organized before billing starts.
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A Romanian billable-hours calculation answers three practical questions: how much approved work is chargeable, what pre-tax invoice value that work creates in RON, and what the client pays after Romanian VAT when VAT applies. It also shows which hours are excluded because they are internal, written down, outside scope, or marked non-billable under the contract.
For local Romanian invoices, billable totals are normally expressed in Romanian lei (RON). The calculation does not decide whether a service is taxable by itself; it applies the VAT treatment you select. For Romanian taxable services, the standard VAT rate is 21% from August 1, 2025, unless a specific exemption or reduced-rate rule applies.
Use this formula for each rate category: approved billable hours × hourly rate = pre-tax billable amount. Add the categories together, then apply VAT when the supplier is a taxable person, the place of supply is Romania, and no exemption or reduced rate applies. Keep non-billable time separate so the invoice does not overstate client-chargeable work.
For example, a Bucharest software advisory project includes 18 approved architecture hours at RON 320 per hour and 9 approved documentation hours at RON 180 per hour. The pre-tax amount is RON 7,380. If 21% VAT applies, VAT is RON 1,549.80, and the client total is RON 8,929.80.
Romanian country-level rules do not prescribe a universal 6-minute or 15-minute billing increment. Even for lawyers, fees are set by contract and may be hourly, fixed, success-based, or mixed. That means your rounding unit belongs in the engagement letter, statement of work, or professional fee agreement before time is converted into invoice lines.
Timing also matters. For VAT purposes, Romanian taxable persons generally must issue invoices for supplies of services by the 15th day of the month following the chargeable event or advance payment. For successive-payment services such as consultancy, expertise, research, construction work, and similar services, Romanian VAT rules use the work report or timesheet date when those documents are issued or accepted under the contract.
A one-off calculator is enough when you have a small invoice, one rate, already approved hours, and clear VAT treatment. It gives you the pre-tax amount, VAT amount, and client total without building a full billing process. Use it to check a draft invoice before sending it to a Romanian client.
A managed workflow is better when several people track time, tasks have different billable status, or invoice timing depends on accepted timesheets. Everhour integrates with major project management and accounting tools, embeds tracking controls in supported workflows, syncs project and task metadata, and keeps timesheets and budgets visible inside work tools before the invoice handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Multiply each approved billable-hour category by its agreed hourly rate in RON, then add the category totals. Exclude written-down, internal, training, or non-billable hours before tax. After the pre-tax amount is correct, apply Romanian VAT only when the service is within Romanian VAT scope and no exemption or reduced-rate rule applies.
No. Romania's standard VAT rate is 21% from August 1, 2025, for taxable operations that are not exempt or subject to a reduced rate. A supply of services is within Romanian VAT when the place of supply is Romania, the supplier is a taxable person acting as such, and the supply comes from an economic activity.
Use the rounding unit in the client contract, engagement letter, or professional policy. Romanian country-level rules do not set one national billing increment for professional time. A 6-minute, 15-minute, half-hour, or exact-time method changes the invoice amount, so the method should be agreed before the work starts.
For successive-payment services such as consultancy, expertise, research, construction work, and similar services, Romanian VAT rules treat the service as supplied when work reports, timesheets, or similar documents are issued or accepted under the contract. That date can affect the invoice deadline and reporting period for VAT purposes.
If a B2B contract does not set a payment term, late-payment interest starts after 30 calendar days from invoice receipt, or from service delivery or acceptance where invoice receipt is uncertain or earlier than the service. Between professionals, a contractual payment term usually may not exceed 60 calendar days unless a longer term is expressly agreed and not abusive.
Everhour embeds time tracking controls inside supported project tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, and Linear. Project and task metadata sync into Everhour, so approved time can stay tied to the same client work structure before invoice preparation.
Track approved hours inside the tools your team already uses, keep project context attached, and move clean billable time toward invoicing with Everhour integrations.
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