Everhour turns billable work into invoices, while Romania's VAT and RO e-Factura rules set the required invoice details.
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Use this page to prepare an invoice for work billed to a Romanian client or issued by a Romanian supplier. The practical job is simple: list the seller, buyer, work, price, VAT treatment, due date, and payment details in a format the client can process without asking for corrections.
Romania uses VAT, locally TVA, under the EU value-added tax framework and Romania's Fiscal Code. A VAT invoice needs an issue date, a unique sequential number, supplier and customer details, VAT IDs where applicable, supply details, taxable base, VAT rate, and VAT amount. For Romanian B2B e-invoicing, RO e-Factura timing also matters.
A complete Romanian VAT invoice identifies the supplier and customer by legal name and address, then shows VAT identification details where applicable. It also gives the invoice issue date, sequential invoice number, description and quantity of goods or services, supply date when different from the issue date, taxable amount by rate, VAT rate, and VAT payable.
Apply VAT as VAT or TVA, not as sales tax. Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for the reduced rate. Romania also applies an 11% reduced VAT rate to qualifying goods and services, and eligibility depends on the supplied category.
Romania's national annual threshold for the domestic SME VAT exemption is RON 395,000, with no sectoral thresholds. Businesses under the domestic SME exemption are released from full-invoice obligations, so VAT registration status changes the fields and tax line you need to show.
Romania has a B2B RO e-Factura mandate from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes. Electronic invoices in RO e-Factura must be submitted within five calendar days after issuance. Romanian VAT accounting is reported in lei, so Romanian VAT amounts need a RON tax reporting basis where Romanian VAT is due.
A one-off invoice app is enough when you need a clean document for a single engagement, a simple service line, or a client that gives you every billing detail upfront. It works best when you already know the billable time, rate, VAT treatment, invoice language, payment term, and required buyer details.
A managed workflow becomes necessary when billable time, expenses, approvals, and invoice status repeat every month. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client settings and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Romanian VAT invoice needs the issue date, unique sequential number, seller and buyer names and addresses, VAT identification details where applicable, description and quantity of goods or services, supply date when different, taxable amount by rate, VAT rate, and VAT payable. Missing buyer details, missing VAT IDs, or vague line descriptions often delay approval.
Romanian invoices use VAT under the EU value-added tax system, locally labeled TVA. Use VAT or TVA on the tax line, and apply the correct Romanian rate only when Romanian VAT is due. Romania's standard VAT rate is 21%, and the 11% reduced rate applies only to qualifying goods and services.
Romania's B2B RO e-Factura mandate applies from January 1, 2024 to taxable persons established in Romania and to non-established taxable persons registered in Romania for VAT purposes. Electronic invoices in the RO e-Factura system must be submitted within five calendar days after issuance, so invoice creation and submission timing need to be controlled together.
An invoice may be commercially denominated in another currency, but Romanian VAT accounting is reported in Romanian lei. If Romanian VAT is due, VAT amounts must be converted for Romanian tax reporting. The invoice should make the commercial currency clear and keep the VAT calculation defensible for accounting review.
Write the agreed due date on the invoice instead of relying on a default. Under EU B2B late-payment rules applied in Romania, if the contract does not set a payment period, late-payment interest becomes payable 30 calendar days after the client receives the invoice or payment request. For January 1, 2026 through June 30, 2026, Romania's listed statutory late-payment interest rate is 14.50%.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from project or member rates, excludes non-billable work, and applies client settings such as taxes, discounts, and payment terms. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks as drafts.
Everhour syncs exported invoice status, invoice number, issue date, and amount back from QuickBooks Online, Xero, or FreshBooks. That keeps project billing reports connected to the accounting record, so invoiced and uninvoiced amounts stay visible without rebuilding invoice history manually.
Create invoices from approved billable time, rates, expenses, and client terms. Everhour keeps billing records connected from time entry to accounting export.
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