Romanian VAT invoices require TVA details and RO e-Factura timing. Everhour keeps billable work ready for invoicing.
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A Romanian invoice should give the client a complete payment document and give your accounting process the details needed for VAT reporting. For VAT-registered taxable supplies, Romania uses VAT, locally TVA, under the EU VAT framework and Romania's Fiscal Code. The printed copy should show the commercial details clearly, while the underlying tax data stays ready for VAT accounting in Romanian lei.
The print version matters for client review, internal approval, and payment follow-up. It does not replace electronic obligations where they apply. Romania's RO e-Factura mandate applies from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes, with submission required within five calendar days after issuance.
A Romanian VAT invoice needs an issue date, a unique sequential number, supplier and customer names and addresses, VAT identification details where applicable, and the supply date when it differs from the invoice date. It also needs a description and quantity of goods or services, taxable amount by VAT rate, the VAT rate, and VAT payable.
The VAT line should use the correct Romanian rate for the supply. Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for a reduced rate. The reduced rate is 11% for qualifying goods and services, and eligibility depends on the category supplied. VAT-registered Romanian suppliers show their Romanian VAT identification number on VAT invoices.
A print-ready Romanian invoice should make the buyer, supplier, invoice number, dates, line items, tax base, TVA amount, total due, and payment terms easy to scan. Put the tax treatment beside the line item or in a clear tax summary, then show the final amount payable. A vague service line such as "Consulting" creates approval friction; a line such as "Implementation support, 12 hours, March 2026" gives the client enough context.
Romania's currency is the Romanian leu, and Romanian VAT accounting is reported in lei. An invoice can be commercially denominated in another currency, but Romanian VAT amounts must be converted for tax reporting where Romanian VAT is due. If no payment period is fixed in the contract, EU B2B late-payment rules applied in Romania trigger late-payment interest 30 calendar days after the client receives the invoice or payment request.
A one-off printable invoice works for a simple sale, a corrected client copy, or a low-volume billing process. It is enough when you already know the client details, tax treatment, payment terms, and exact billable amount. Keep the final PDF or printed copy with the supporting work record so the invoice number, issue date, and amount can be traced later.
A managed workflow becomes necessary when billable time, expenses, discounts, taxes, and client defaults repeat across projects. Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, and supports invoice customization. It also exports invoices to QuickBooks Online, Xero, or FreshBooks, with invoice status, number, issue date, and amount synced back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Romanian VAT invoice for a VAT-registered taxable supply should identify VAT as TVA and show the taxable amount, VAT rate, and VAT amount. Romania's standard VAT rate is 21%, and the reduced rate is 11% for qualifying goods and services. Exempt supplies and businesses using the domestic SME VAT exemption need different treatment.
A printed copy does not replace RO e-Factura where the mandate applies. Romania requires RO e-Factura for B2B invoicing from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes. The electronic invoice must be submitted within five calendar days after issuance.
A VAT-registered Romanian supplier should show the Romanian VAT identification number on VAT invoices. Customer VAT identification details also belong on the invoice where applicable. EU VAT numbers can be checked through the European Commission's VIES service before issuing the invoice, which helps prevent wrong buyer details from reaching the printed copy.
A Romanian invoice does not always have to be commercially denominated in lei. Romania's currency is the Romanian leu, and Romanian VAT accounting is reported in lei, so Romanian VAT amounts must be converted for tax reporting where Romanian VAT is due. The invoice should keep the commercial currency and tax reporting treatment clear.
The payment term should match the contract or purchase order. If no payment period is fixed, EU B2B late-payment rules applied in Romania make late-payment interest payable 30 calendar days after the client receives the invoice or payment request. For January 1, 2026 through June 30, 2026, Romania's statutory late-payment interest rate is 14.50%.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices. It calculates invoice amounts from project or member rates and billable expenses, excludes non-billable work, supports client defaults for taxes, discounts, and payment terms, and exports invoices to QuickBooks Online, Xero, or FreshBooks.
Use Everhour Billing & Invoicing when printable invoices become repeat work. Convert tracked time and expenses into client invoices, then keep status and accounting exports connected in Everhour.
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