Romanian invoices require VAT and RO e-Factura care. Everhour keeps billable rates tied to the work behind each invoice.
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A Romania email invoice needs more than a polite message and an attached PDF. The buyer needs a clear invoice number, issue date, seller and customer details, supply description, amount due, payment instructions, and VAT treatment. VAT-registered taxable supplies use VAT, locally TVA, so the invoice should label the tax correctly instead of borrowing sales-tax language from another market.
For Romanian B2B invoicing, the email is only one delivery step. RO e-Factura is mandatory from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes. Electronic invoices in RO e-Factura must be submitted within five calendar days after issuance, so the email date and the official submission workflow need to stay aligned.
A Romanian VAT invoice follows the EU and Romanian VAT invoice framework. Include the invoice date, a unique sequential number, seller and buyer names and addresses, VAT identification details where applicable, the description and quantity of goods or services, the supply date when different, the taxable amount by rate, the VAT rate, and the VAT payable.
Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for the reduced rate. The 11% reduced VAT rate applies only to qualifying goods and services, so do not use it as a general discount. VAT-registered Romanian suppliers show their Romanian VAT identification number on VAT invoices, and EU VAT numbers can be checked through the European Commission's VIES service.
The email subject and body should make the invoice easy to process. Use the invoice number, supplier name, amount due, due date, and currency in the message. The attachment should match those same details. A mismatch between the email and the invoice creates avoidable payment checks, especially when the buyer routes invoices through finance approval.
Payment timing needs the same discipline. For EU B2B late-payment rules applied in Romania, if the contract does not fix a payment period, late-payment interest becomes payable 30 calendar days after the client receives the invoice or payment request. For January 1, 2026 through June 30, 2026, Romania's statutory late-payment interest rate is 14.50%.
A free invoice tool is enough when you need one client-ready document, already know the billable work, and can handle RO e-Factura submission separately. It works best for a simple service invoice with one currency, one VAT treatment, one buyer, and a payment term that already matches the contract.
A managed workflow matters when invoices come from tracked project work. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, preserves dated rate changes, and can price billable work by project, member, or custom task rate. That keeps invoice amounts connected to the work records that created them.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Romanian invoice can be emailed to the buyer as a payment document, but Romanian B2B requirements can also require RO e-Factura submission. For covered Romanian B2B cases, the electronic invoice must be submitted through RO e-Factura within five calendar days after issuance. The email should match the official invoice details.
Romanian invoices use VAT, locally TVA. A VAT-registered taxable supply should show the applicable VAT rate and VAT amount, with the taxable base split by rate when needed. Romania's standard VAT rate is 21%, and the 11% reduced rate applies only to qualifying goods and services.
Common omissions include the unique sequential invoice number, supply date when it differs from the issue date, VAT identification details where applicable, and taxable amounts split by VAT rate. A compliant VAT invoice also needs seller and buyer names and addresses, supply details, the VAT rate, and the VAT payable.
A Romania invoice can be commercially denominated in another currency, but Romanian VAT accounting is reported in Romanian lei. If Romanian VAT is due, VAT amounts must be converted for tax reporting. Keep the payment currency clear in the invoice and avoid mixing commercial totals with tax-reporting values.
The most common delay comes from sending an email invoice before checking that the PDF, email body, payment term, and RO e-Factura record all match. Finance teams flag differences in invoice number, issue date, amount due, buyer name, VAT ID, or currency because those details affect approval and tax records.
Everhour separates cost rates from billable rates, so internal labor cost stays distinct from the amount charged to the client. Teams can use default per-person rates, override rates by project, preserve dated rate history, and price billable work by project, member, or custom task rate.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into invoices, with amounts calculated from rates, time, and billable expenses while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or other breakdowns that match the client's billing expectations.
Track billable work with dated rates, project overrides, and client pricing rules before the invoice is created. Everhour keeps invoice amounts connected to the work records behind them.
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