Romanian invoices need VAT, e-Factura, and payment-term details handled correctly. Everhour keeps billable rates tied to tracked work.
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This page helps you prepare an invoice for work billed to a Romanian customer or by a Romanian business. The finished document should show who sold the goods or services, who bought them, what was supplied, the price, the VAT treatment, and the payment terms. For VAT-registered taxable supplies, Romania identifies the tax as VAT, locally TVA.
A good Romania invoice template also leaves room for the local compliance details that cause rework. Romanian VAT invoices follow the EU and Romanian VAT invoice framework, so the invoice needs an issue date, unique sequential number, supplier and customer details, VAT IDs where applicable, supply details, taxable base, VAT rate, and VAT amount.
Start with the invoice date, sequential invoice number, seller name and address, buyer name and address, and VAT identification details where they apply. VAT-registered Romanian suppliers show their Romanian VAT identification number on VAT invoices, and EU VAT numbers can be checked through the European Commission's VIES service before you send a cross-border invoice.
The line section should describe each product or service, quantity, unit price, taxable amount by VAT rate, VAT rate, and VAT payable. Romania's standard VAT rate is 21% for taxable supplies that are not exempt and do not qualify for the reduced rate. Romania also applies an 11% reduced VAT rate to qualifying goods and services, so the template should not force every line into one tax rate.
Romania's national annual threshold for the domestic SME VAT exemption is RON 395,000, with no sectoral thresholds. Businesses under the scheme are released from full-invoice obligations. A template should let you handle that status cleanly instead of adding TVA lines when the supplier is not charging Romanian VAT under the applicable scheme.
Romania has a B2B RO e-Factura mandate from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes. Electronic invoices in RO e-Factura must be submitted within five calendar days after issuance. A PDF or spreadsheet invoice can support review, but it does not replace the required e-Factura submission where the mandate applies.
A one-off template is enough when you need a single invoice, a small client list, and manual control over each VAT line. It works best when the billable work is already approved, the payment term is clear, and you only need a clean document to send or enter into the required local system.
A managed workflow fits better when invoices come from tracked time, different rates, project fees, and recurring client work. Everhour separates internal cost rates from client-facing billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and can price billable work by project, member, or task before that work becomes an invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Romania uses the EU value-added tax system, and Romanian invoices for VAT-registered taxable supplies identify the tax as VAT, locally TVA. The invoice should show the applicable VAT rate and VAT payable for taxable supplies where Romanian VAT is due. The standard rate is 21%, and an 11% reduced rate applies only to qualifying goods and services.
The most important details are the issue date, unique sequential number, seller and buyer names and addresses, VAT identification details where applicable, supply description and quantity, supply date when different, taxable amount by rate, VAT rate, and VAT payable. Missing VAT IDs, mixed-rate totals without a rate breakdown, and vague service descriptions create avoidable review problems.
A Romanian invoice can be commercially denominated in another currency, but Romania's VAT accounting is reported in lei. If Romanian VAT is due, the VAT amounts must be converted for tax reporting. Use the commercial currency consistently for the client-facing total, then keep the RON tax reporting basis documented for accounting.
A template helps you assemble the invoice details, but it does not submit the invoice to RO e-Factura. Romania's B2B RO e-Factura mandate applies from January 1, 2024 to taxable persons established in Romania and to non-established taxable persons registered in Romania for VAT purposes. Required electronic invoices must be submitted within five calendar days after issuance.
Use the payment period agreed in the contract or purchase order. If no payment period is fixed, EU B2B late-payment rules applied in Romania trigger late-payment interest 30 calendar days after the client receives the invoice or payment request. For January 1, 2026 through June 30, 2026, Romania's statutory late-payment interest rate is 14.50%.
Everhour separates cost and billable rates, so internal labor cost stays distinct from the rate charged to the client. Teams can set per-person defaults, override rates for specific projects, preserve dated rate history, and price billable work by project, member, or task.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group invoice lines by project, task, person, or date, and exclude non-billable work from the amount due.
Track rates, billable work, and client pricing before the invoice is created. Everhour connects time, dated rates, and billing workflows so Romanian client work reaches invoicing with fewer manual fixes.
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